Logistic Specialist Full Time

Role Purpose:
The Logistics Specialist will be responsible for day-to-day operational supply chain and logistics of Majid Al Futtaim Fashion in order to maximize the process efficiency and productivity. The role will be responsible for a seamless supply chain and logistics operations that meet the business objectives while being time and cost efficient. Responsibilities will include, but will not be limited to the following:

Operations Financial & Standards Customer

• Execute the end-to-end supply chain activity for the assigned area (Merchandise).
• Manage and maintain the “Request for Quotation-RFQ”, as per the ETE process and the SLAs approved by the compliance team
• Compliance to MAF supply chain policies, and all regulatory requirements.
• Registration of products in concern regularity bodies and ensure that all certificates are up to date.
• Ensure timely deliveries of assigned LF/AF/SF shipments.
• Monitor daily replenishments to stores/launch deliveries/store returns/orders and deliveries of Merchandise/non-Merchandise items and based on VM, Marketing requirements.
• Validate all Service providers invoices to ensure that charges are consistent with the agreed terms.
• Update the logistics tracker (budget vs actual cost) and raise the flag in case of any inconsistency.
• Submit billing invoices in relevant systems and make sure this is being processed by FSSC on time.
• Conduct regular reconciliation with Finance to update all booked/un-booked service providers invoices.
• Provide exemplary customer service to all stakeholders by providing relevant and timely information for sound business decisions.
• Maintain strong professional relationships with internal and external stakeholders.
• Collaborate effectively with Third Party Logistics – 3PL where required to ensure that both internal and external stakeholders are in line with MAF Deliverables.
• Continuous monitoring of the supplier/service provider’s performance against the agreed KPIs and SLAs.
• Ensure brand principles and stakeholders are up to date with shipment status, deliveries, and other relevant issues.
• Track, record and manage all shipment incidents and discrepancies along with our partners and stakeholders
• Prepare up-to-date reports on logistics performance and activities
  KPIs
• Accurate and appropriate data input
• Accurate collation of data and reports
• Accuracy of Invoice verification and cost allocation during creation of PR/PO
• Meeting the agreed SLAs with internal departments while maintaining our budgeted costs
  Functional / Technical Competencies
• Computer literacy in Microsoft Office including Word, PowerPoint & Excel
• Detail oriented
• Effective communication skills Behavioural Competencies
• Leads the Way – Is able to prioritize work based on urgency and impact. Is able to communicate objectives in a clear manner. Reaches out to colleagues for support as and when needed to ensure timely delivery of objectives. Takes initiative to create positive energy. Enthusiastic about new challenges.
• Drives Impact – Is able to identify key pieces of information required for delivery of work. Identifies areas of risk within own role. Understands when things are urgent. Takes ownership and escalates where required in a timely manner.
• Thinks Customer – Actively listens and demonstrates understanding for customer’s stated and unstated expectations, and understands what is needed to deliver on expectations. Delivers value and quality to the customer. Understands “customer first” mindset.
• Thinks Group – Understands how and where own role / work fits in the overall company. Demonstrates willingness and ability to collaborate. Actively achieves targets. Communicates well with colleagues. Listens attentively. Does not shy away from collaborating.
• Develops Talent – Suggests ways of improving efficiency. Spends time learning and improving. Regularly seeks feedback. Responds honestly to difficult questions and gives relevant feedback when required.
• Fosters Innovation – Does not hesitate to share new ideas. Is curious and takes inspiration from best practices. Demonstrates creativity in day to day work.

Qualifications & Experience
Qualifications / Education

• Bachelor’s Degree in supply chain/logistics or relevant field.
  Experience
• 3 – 5 years’ experience in supply chain/logistics.
• Exposure to a high-volume transaction multi-site retail organization will be an advantage.