Office Manager Full Time

Office Manager jobs in Fujairah are vital for maintaining efficient corporate operations and administrative excellence. Caviar is seeking experienced professionals skilled in office management software, enterprise resource planning (ERP) systems, HR & payroll software platforms, CRM systems, document management systems (DMS), and business process automation tools. Candidates with expertise in corporate compliance procedures, facilities coordination, executive office support, budgeting oversight, and operational workflow optimization will play a central role in ensuring smooth day-to-day business performance.

Qualifications / Certification / Licenses

Bachelor’s degree in Business Administration, Management, or a related field preferred

Experience

• Minimum 3+ years’ experience as an Office Manager or Executive / Office Assistant
• Previous experience supporting C-level executives or senior leadership
• Proven ability to manage multiple tasks and projects simultaneously
• Experience working in a professional, fast-paced office environment
• High level of emotional intelligence and professionalism

ROLES & RESPONSIBILITIES

Human Resources

• Assist with recruitment and onboarding of new employees
• Maintain accurate employee records in compliance with company policies
• Respond to staff queries relating to office procedures, equipment, travel, and logistics

Facility Management

• Ensure the office environment is clean, safe, organized, and fully operational
• Coordinate with external service providers including cleaning, maintenance, catering, and security

Technology & Communication

• Build, manage, and maintain SharePoint systems to support office operations
• Oversee office IT infrastructure including computers, networks, and software
• Provide basic IT support and liaise with external IT providers when required
• Ensure all office communication systems are functioning efficiently

Administrative Support

• Manage and maintain executive calendars, meetings, and appointments
• Coordinate travel arrangements, meetings, and events
• Take meeting minutes, prepare action lists, and follow up on deliverables
• Prepare, edit, and format correspondence, reports, presentations, and internal documents
• Conduct research and compile reports for executive review
• Handle incoming and outgoing communications professionally and efficiently

Project Management

• Support the planning and execution of internal projects and initiatives
• Track project timelines and provide progress updates
• Coordinate with internal and external stakeholders
• Work independently while managing competing priorities

Relationship Management

• Build and maintain professional relationships with key stakeholders and clients
• Act as a liaison between executives and internal/external parties
• Ensure clear, timely, and effective communication and follow-up

Skills & Competencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to multitask and work under pressure
• High attention to detail and discretion with confidential information

A role as an Office Manager at Caviar in Fujairah offers exposure to advanced enterprise administration systems, digital workflow automation platforms, compliance monitoring frameworks, and integrated HR and finance solutions.