Procurement Executive Full Time

Job Description

As a Procurement Executive, you will be a key player in optimizing our organization’s supply chain efficiency by overseeing the procurement process from sourcing to delivery.

Your responsibilities will include vendor management, negotiation, and strategic planning to ensure the acquisition of high-quality goods and services at competitive prices. If you have a proven track record in procurement, strong analytical skills, and the ability to build effective supplier relationships, we invite you to join our team and contribute to the success of our procurement operations.

Duties and Responsibilities

– Preparation of various forms and documents related to the issuance and award of tenders, which may include approval to bid, prequalification requests, advertisements, potential supplier evaluation criteria, issuance of bid documents and tracking, regret letters and correlating of documents.
– Executing end-to-end procurement process.
– Conduct RFQ and RFP processes for supplier bids.
– Purchase of equipment, services, and supplies.
– Following and enforcing the company’s procurement policies and procedures.
– Reviewing, comparing and analyzing products and services to be purchased.
– Analyzing inventories and maintaining accurate purchase and pricing records.
– Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
– Maintaining good supplier relations and negotiating contracts.
– Researching and evaluating prospective suppliers.
– Preparing and maintaining material tracking reports.
– Maintenance of hard copy files and database for all master service agreements, confidentiality agreements, consulting service agreements, call-out agreements, potential supplier prequalification information, and expiry dates followed by notification to appropriate person reports, correspondence, requests for proposals and tenders by corporate records management guidelines.
– Care and custody of received tenders until required for bid opening purposes.
– Assist with bid evaluations when required.
– Prepare and execute purchase orders.
– Prepare agenda and outline the previous week’s activities and upcoming activities.
– Maintain Vendor Files – data entry (company name, contact person, tel. no., type name, prices, insurance, etc.) or responses to enquiries.
– Extract Excel documents/charts/graphs into PowerPoint when required.
– Any other tasks that may be requested fall within the scope of the services normally offered.