Procurement Officer Full Time

The Procurement Officer role in Abu Dhabi at ADNOC Schools is ideal for professionals skilled in education procurement, vendor sourcing, and contract management.

Responsibilities

Main Duties:

• Managing and controlling all the company’s external suppliers with particular emphasis on the commercial terms and conditions of each purchase.
• Ensure goods and services are bought at the most competitive price and delivered on time.
• Establish strategic relationships with key suppliers who are aligned with the company’s needs.
• Identify new suppliers, agree terms and negotiate supply agreements where appropriate, including discount structures and volume rebates.
• Foster close working relationships with associated departments e.g. Education, Finance, IT, and Operations.
• Responsible to ensure that all items related to schools are procured in a timely manner, in line with the purchasing policy. Responsible for following up with both the vendor and the school to ensure that all the requested items have been delivered by the vendor and received in full by the school.
• Responsible for the implementation of a number of framework agreements. Upon implementation, continuously monitor the services offered by the vendor, assessing the vendor’s performance and helping to troubleshoot any problematic areas that arise.
• Responsible for tendering key specialist areas, ensuring that they have effectively captured the organization’s requirement, established competitive rates and commercial terms in line with each individual school’s requirements.
• Negotiate contracts for the procurement of goods and services from approved suppliers. Establish strategies to improve supply chain, solve shortage issues and strengthen supplier relationships
• Plan, schedule, monitor the delivery of goods and services to our schools
• In-depth knowledge of ERP Platforms (Oracle, SAP, Tejari)
• Prepare and raise purchase orders and order schedules
• Expedite orders as necessary. Identify actual and potential delivery problems and take proactive steps to inform appropriate personnel
• Perform supplier audits, supplier selection and ongoing rating in tandem with End User Departments
• Undertake additional duties as required by the Line Manager as appropriate

Specific Duties:

• Continually assess market conditions which may affect procurement and recommend procurement management strategy changes
• Control, manage and process incoming freight and logistics
• Develop and maintain an effective vendor database in order to procure various services, equipment, materials, and supplies
• Obtain competitive price quotes through the preparation and implementation of formal request for quotation.
• Negotiate procurement details with vendors; provides and coordinate product and service trial periods or demonstrations as required; recommend the most appropriate and cost effective alternatives, maintain current knowledge of new products and services.
• Assists departments in the evaluation of goods and services as needed; insure that customers’ expectations and requirements are met; resolve conflicts concerning materials or services at the department and vendor levels; coordinate delivery and installation; confirm with customer that all products are received in condition consistent with original request or bid; keep in constant contact with appropriate personnel to insure satisfactory operations; review warranties; coordinate returns and/or repairs of products
• Evaluate and monitor department purchase requisitions for proper authorization, specifications, and legal compliance; take responsibility for procuring appropriate items or services; create and reviews purchase orders; research and resolve receiving and accounts payable issues; input, edit, and retrieve purchasing data; disburse and maintain files related to purchase orders and purchasing; maintain other department files including those pertaining to vendors, bids, quotes, and other correspondence.

Qualifications

Requirements:

Minimum Qualifications:

• Bachelor degree

Minimum Experience:

• 5 years of experience in Purchasing / Procurement (Education Sector preferred)

Job Specific Knowledge & Skills:

• Knowledge of modern purchasing methods, strategic procurement practices, and data analytics
• Working experience in ERP environment
• Knowledge of purchasing / procurement concepts, processes, activities and trends.

Working as a Procurement Officer with ADNOC Schools in Abu Dhabi offers a stable career within the education and government-linked sector.