Purchasing Officer Full Time

Qualifications: Bachelors in Business Administration

Experience: 2 Years+ Experience in Purchase Department in Manufacturing Industry Preferably in Cosmetics

Skills: Microsoft Excel, Communication, Collaboration & Strong Management, Quickbooks, ERP.

Working Hours: 8 a.m. to 6 p.m. (6 days a week)

Expected Package: AED 2500-4000

Application Deadline: 05-May-2025

Key Responsibilities:

1. Purchase Management:

a. Prepare and issue purchase orders for approved requisitions.

b. Track orders and ensure timely delivery of goods and services.

c. Coordinate with suppliers for order confirmation and shipment updates.

2. Vendor Coordination:

a. Maintain and update a database of approved suppliers.

b. Establish good working relationships with vendors to ensure quality and reliability.

c. Address vendor queries and resolve disputes promptly.

3. Inventory Coordination:

a. Liaise with the inventory and production teams to ensure optimal stock levels.

b. Identify and escalate potential shortages or surpluses in materials.

4. Compliance and Documentation:

a. Ensure all procurement activities comply with company policies and procedures.

b. Maintain accurate records of purchase orders, invoices, and supplier communications.

c. Assist in audit preparations by providing required procurement data.

5. Market Research:

a. Research market trends to identify cost-saving opportunities.

b. Compare supplier offerings to secure the best value. Procurement Planning:

c. Develop and implement a comprehensive purchasing strategy to meet organizational needs.

d. Forecast material requirements in coordination with the production and inventory teams.

e. Monitor market trends to identify cost-saving opportunities.

6. Vendor Management:

a. Identify, evaluate, and select suppliers based on quality, reliability, and cost.

b. Establish long-term partnerships with vendors to ensure a consistent supply chain.

c. Conduct regular performance reviews of suppliers and address any discrepancies.

7. Contract Negotiation:

a. Negotiate favorable terms, including pricing, delivery schedules, and payment terms.

b. Prepare and manage contracts in alignment with legal and organizational standards.

c. Ensure all procurement activities comply with company policies and regulatory requirements.

8. Cost Control:

a. Analyze procurement expenses and implement strategies to reduce costs.

b. Regularly review and benchmark pricing to maintain competitive purchasing practices.

c. Ensure adherence to the allocated procurement budget.

9. Operational Coordination:

a. Work closely with production, inventory, and logistics teams to ensure timely delivery of materials.

b. Address issues related to delayed shipments or quality defects.

c. Maintain detailed records of purchase orders, contracts, and supplier communications.