Receptionist Full Time

Looking for Receptionist Jobs in Dubai with a globally recognized business and media organization? Dow Jones offers an opportunity for professionals interested in front desk operations, corporate administration, customer service and office management. A receptionist role can involve welcoming visitors, handling calls and correspondence, coordinating meetings, supporting office activities and providing a professional experience for clients and employees. Candidates with strong business communication, customer relationship management, administrative support and organizational skills can develop valuable experience in a corporate environment. Dubai’s diverse business sector also provides opportunities to build a long-term career in office administration, executive support and professional business services.

You Will

• Act as the first point of contact for visitors, contractors, and deliveries
• Manage reception duties and present a professional, welcoming front-of-house presence
• Answer and direct calls, emails, and general office enquiries
• Ensure meeting rooms, common areas, and reception spaces are presentable and ready for use
• Keep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies
• Coordinate office repairs, maintenance issues, building access, and landlord/building management requests
• Support office health, safety, and general workplace compliance requirements
• Provide day-to-day administrative support to the General Manager & Bureau Chief
• Process Amex Card applications for all employees
• Arranging gifts to be sent to clients in region
• Manage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required
• Assist with travel bookings, itineraries, and related logistics where required
• Sending/receiving shipments/new laptops when needed.
• Issuing local SIM cards for employees / SIM card replacements/ WiFi contract renewals every year.
• Arranging/renewing parking permits for all employees.
• Prepare documents, presentations, correspondence, and meeting materials
• Maintain filing systems, contact lists, and administrative records
• Arranging equipment/access cards/ parking access for new hires (Dubai and Qatar)
• Support internal events, team meetings, and office activities
• Work on Press credentials for reporters from the National Media Council in the UAE
• Process invoices and purchase orders in SAP accurately and on time
• Track purchase orders, invoice status, coding, approvals, and payment follow-up, working closely with Finance teams
• Liaise with internal finance and procurement teams to resolve invoice or PO queries
• Assist with vendor administration and supplier set-up where needed

You Have

• 5+ years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP(or equivalent)
• Fluency in English language, Arabic/Urdu/Taglog is an advantage but not essential
• Strong service mindset, with the ability to create a professional and welcoming experience for employees, clients and visitors
• Ability to remain calm, responsive and professional in a fast-paced environment where priorities may change quickly.
• Experience supporting senior stakeholders or executives, ideally including diary and meeting coordination
• Experience working in a busy office-based environment
• Strong organisational skills and attention to detail
• Professional and approachable manner with excellent interpersonal skills
• Confident managing multiple priorities and responding quickly to day-to-day office needs
• Good written and verbal communication skills
• Comfortable working independently and taking ownership of office operations
• Proficient in Microsoft Office applications and Google Suite products
• Reliable, proactive, and service-oriented approach
• Ability to maintain confidentiality and exercise sound judgement

Preferred Qualifications

• Experience with Freezones portals/regulation is an advantage
• Experience in an international corporate or newsroom environment would be advantageous

Our Benefits

• Comprehensive Insurance & Retirement plans
• Paid Time Off and Leaves
• Education Benefits
• Family Care Benefits
• Career Growth Programs
• Access to Dow Jones Products
• Employee Referral Program
• Employee Well-being Support & Fitness Programs

A Receptionist career in Dubai can help professionals develop transferable skills in customer service, corporate administration, office management, business communication and client relationship management. Strong organizational abilities and experience with office operations can open pathways toward Administrative Assistant, Office Administrator, Executive Assistant, Office Manager and other corporate support positions. If you are searching for Receptionist Jobs in Dubai, Front Desk Jobs UAE, Administrative Jobs in Dubai, Corporate Receptionist careers or Customer Service opportunities, a position with Dow Jones can be a valuable opportunity to gain experience within a professional international workplace.