Receptionist Full Time NEW

Looking for high paying receptionist jobs in Dubai? Sotheby’s is offering exclusive opportunities in the luxury sector, ideal for professionals skilled in front desk management and customer service. With increasing demand for VIP receptionists and corporate front office roles in the United Arab Emirates, this position ensures career growth, stability, and premium salary packages.

RESPONSIBLITIES Front Desk & Client Relations

• Greet and welcome all visitors in a courteous and professional manner
• Answer incoming phone calls and emails, directing inquiries appropriately
• Manage appointment scheduling and meeting room bookings
• Provide general information about exhibitions, artists, and gallery services
• Maintain a high standard of customer service at all times

Gallery Operations

• Ensure the reception and gallery spaces are tidy, presentable, and organized
• Work closely with specialists on the display and presentation of property in gallery vitrines, ensuring items are properly arranged and maintained to the highest standards
• Manage all gallery display materials and maintain accurate inventory, ensuring full readiness for exhibition setups and window displays at all times
• Monitor visitor flow and assist with exhibition logistics
• Support exhibition installations, events, and private viewings when required
• Manage and obtain all delivery permits for exhibitions and events logistics
• Assist with arranging and supervising contractors and suppliers during gallery activities
• Coordinate with internal teams on daily operational matters

Shipping & Logistics Coordination

• Coordinate domestic and international shipments of consignments and gallery materials
• Obtain and compare shipping quotes from approved carriers and service providers
• Prepare and manage all shipping documentation including commercial invoices, packing lists and customs paperwork
• Liaise with freight forwarders, customs brokers, couriers and internal departments to ensure timely deliveries
• Track shipments and provide regular status updates to internal teams and clients
• Ensure compliance with import/export regulations and company procedures
• Coordinate interoffice transfers and exhibition-related logistics
• Maintain accurate shipping records and logistics files
• Troubleshoot shipment issues and manage last-minute logistics requirements

Administrative & Financial Support

• Ensure client lists are accurate and up to date for mailings, invitations, and engagement activities, in coordination with the Head of Office
• Maintain Gallery visitor logs and internal records
• Process office and vendor POs & invoices, ensuring correct documentation and approvals
• Follow up on payments with internal finance teams and external vendors
• Maintain organized records of all invoices, purchase orders, and related paperwork
• Handle incoming and outgoing mail and deliveries
• Coordinate couriers, suppliers, and service providers
• Ensure the MENA events calendar and team holiday schedule are kept accurate and up to date

Facilities & Maintenance Management

• Ensure that all gallery equipment and systems are fully functional, including lighting, air conditioning, CCTV, and telephone systems
• Coordinate and monitor yearly maintenance contracts for all essential equipment and service providers
• Liaise with building management and external contractors for repairs or servicing
• Report any technical or maintenance issues promptly and follow through to resolution

Health, Safety & Security

• Follow gallery security procedures and visitor protocols
• Monitor public areas and report any issues promptly
• Ensure compliance with company Risk Management and Security policies and procedures

If you are aiming for a prestigious and high paying receptionist job in Dubai, this opportunity with Sotheby’s is an excellent choice. With growing demand for front desk executives, VIP receptionists, and customer service professionals in the United Arab Emirates.