School Administrative Assistant Full Time NEW

School Administrative Assistant Jobs in Dubai offer opportunities for professionals interested in school administration, office coordination, student services and education operations. International Schools Partnership Limited provides an opportunity for candidates seeking to build their careers within the UAE education sector. Job seekers searching for School Administrative Assistant Jobs UAE, School Administrative Assistant Salary in UAE, Administrative Assistant Jobs in Dubai, Administrative Assistant Salary UAE and School Administration Jobs UAE can explore this opportunity. Strong organizational skills, communication, document management and attention to detail can help candidates support smooth administrative operations in a school environment.

Main responsibilities

Inventory Management & Storeroom Organisation

• Maintain accurate inventory of branded items, printed collaterals, roll-ups, backdrops, and gifting stock.
• Ensure items are labelled, well-maintained, and stored neatly.
• Keep the storeroom consistently clean, organised, and ready for event deployment.

Quality Assurance of Branding Collaterals

• Check and maintain quality standards for all collaterals including roll-ups, backdrops, signage, and giveaways.
• Ensure collaterals reflect the school’s professional image at every event.

Event Coverage (Photography & Videography)

• Provide photo and video coverage of school-wide events (Open Days, award ceremonies, Winter Fest, inaugurations, special lectures, cultural celebrations, and workshops).
• Capture high-quality content for classroom events and student life.
• Ensure output aligns with brand identity and ISP standards.

Content Planning & Scheduling

• Develop and maintain a content shooting schedule aligned with weekly, monthly, and termly school activities.
• Ensure all events and in-class moments are documented effectively.
• Coordinate with the Marketing Manager to avoid overlap or missed coverage.

Classroom & Academic Content Creation

• Capture meaningful learning and co-curricular activities when no major events are scheduled.
• Showcase academics, creativity, well-being, and student life through engaging content.
• Work with teachers to identify and plan content opportunities.

Consent Management & Safeguarding

• Ensure compliance with safeguarding policies in photography and videography.
• Obtain required consent from teachers, tutors, or students before capturing content.
• Maintain proper consent records for approved materials.

Marketing Support & Brand Positioning

• Assist the Marketing Manager with campaign execution, shoot planning, and brand strategy.
• Contribute to initiatives that enhance brand positioning and visibility for The English College.
• Align all output with ISP brand pillars: academic excellence, well-being, future pathways, international opportunities, and community.

Major Projects & ISP Support

• Support in delivering content and creative assets for ISP-wide initiatives.
• Assist with projects such as ISP boards and other global marketing tasks.

Finance & Vendor Coordination

• Follow up with Finance to ensure vendor invoices and payments are processed on time.
• Check invoices against vendor SOAs for accuracy and raise any discrepancies.
• Maintain clear communication with vendors to support smooth event execution.

Local & Cultural Event Support

• Assist with the organisation and coverage of national and cultural celebrations (Flag Day, UAE National Day, Arabic/Emirati language-related events).
• Support special initiatives such as the Arabic podcast, workshops, or cultural showcases.

Creative Content & Video Ideas

• Develop fresh ideas for video storytelling, Instagram Reels, and other short-form content formats.
• Suggest and test new creative approaches to enhance engagement.
• Work closely with the Marketing Manager to align creativity with strategic goals.

Content Development & Engagement

• Produce engaging, high-quality content for social media and digital platforms.
• Ensure messaging and visuals are consistent with brand guidelines and school values.

Pastoral Responsibilities

• To promote and safeguard the welfare of children and young people that you are responsible for, or come into contact with.

Other Duties And Responsibilities

• Communicate effectively and appropriately with all stakeholders at all times.
• Behave appropriately at all times, inline with the EC standards and school values.
• Attend school events and take part in the wider life of the school.
• Play a part in continually improving the school by aiding the relevant improvement plans and school improvement plan.
• Conduct break time/ lunch time duties as per a rota.
• Cover for absent colleagues, as and when appropriate.
• Take responsibility for one’s own professional development journey Engaging in the school-wide professional development programme.
• Any other reasonable duties as assigned by the Principal/Senior leaders/Line managers.

Qualifications And Related Experience

• Have excellent knowledge of school based marketing .
• Be talented and highly motivated
• Be willing to contribute to the development of departmental resources
• Contribute to whole school enrichment activities before and after school
• Be professional in appearance and conduct
• Be willing to contribute to the wider curriculum and support the vision of the school.

For professionals researching School Administrative Assistant Jobs in Dubai, this opportunity with International Schools Partnership Limited can provide practical exposure to school office administration, documentation, student support and daily operational coordination. Candidates searching for Education Administration Jobs UAE, School Office Administrator Jobs Dubai, Student Services Jobs Dubai, School Operations Jobs Dubai and Private School Jobs UAE should carefully review the vacancy requirements before applying. Administrative experience in an educational environment can help professionals develop valuable coordination and communication skills while exploring Education Jobs in Dubai, Administration Jobs in UAE and International Schools Partnership Careers Dubai.