Admin Full Time NEW

Looking for Admin Jobs in Dubai? Al Itqan offers an opportunity for organized and professional candidates interested in administration, office management, business support, document management, and corporate operations. This opportunity is suitable for candidates searching for Administrative Jobs Dubai, Administration Jobs UAE, Office Administrator Jobs UAE, Business Administration Jobs UAE, and Corporate Administration Jobs Dubai. An Admin position can provide valuable experience in handling office correspondence, maintaining records, preparing documents, coordinating meetings, managing schedules, supporting employees and management, organizing files, assisting with daily office operations, and ensuring administrative activities are completed efficiently.

Key Responsibilities

Office Administration

• Manage day-to-day administrative activities and provide general office support.
• Maintain organized files, records, documents, and office databases.
• Prepare letters, reports, forms, memos, and other administrative documents.
• Handle incoming and outgoing correspondence.
• Coordinate office activities and ensure required administrative tasks are completed on time.
• Maintain a clean, organized, and professional office environment.
• Assist management and other departments with routine administrative requirements.

Documentation & Data Management

• Perform accurate data entry and record maintenance.
• Update employee, customer, supplier, and company records when required.
• Organize physical and electronic documents for easy retrieval.
• Prepare and maintain spreadsheets, reports, and administrative registers.
• Ensure important documents are properly filed and securely maintained.
• Check documents for accuracy, completeness, and required approvals.
• Maintain confidentiality of sensitive company information.

Communication & Coordination

• Handle phone calls, emails, messages, and general correspondence professionally.
• Receive visitors and direct them to the appropriate department or employee.
• Coordinate communication between internal departments.
• Communicate with suppliers, customers, service providers, and other stakeholders when required.
• Follow up on pending administrative matters.
• Ensure important information is communicated to the relevant personnel promptly.

Scheduling & Meetings

• Assist with meeting and appointment scheduling.
• Coordinate meeting rooms and required arrangements.
• Prepare meeting documents, agendas, and other materials when required.
• Maintain calendars and appointment schedules.
• Record meeting details and follow up on assigned action points when requested.
• Support management with scheduling and coordination activities.

Office Supplies & Vendor Coordination

• Monitor office stationery and supply requirements.
• Maintain records of office supplies and equipment.
• Coordinate with suppliers for stationery, maintenance, cleaning, and other office services.
• Request quotations and assist with purchase arrangements when required.
• Follow up with vendors regarding deliveries and service requirements.
• Maintain supplier-related documentation and invoices.

HR & Administrative Support

• Assist the HR department with routine administrative and employee-related tasks.
• Support employee documentation and filing activities.
• Assist with attendance records, leave documentation, and internal correspondence when required.
• Help coordinate onboarding documentation for new employees.
• Maintain confidentiality of employee information.
• Support company events, staff activities, and administrative projects.

Accounts & General Support

• Assist the accounts team with basic invoice and document coordination.
• Organize bills, receipts, purchase documents, and supporting records.
• Coordinate with finance regarding administrative documentation.
• Assist with expense records and office-related payments when required.
• Perform general clerical and administrative duties assigned by management.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Commerce, Management, or a related field is preferred.
• Previous experience in an administrative or office support role is an advantage.
• Good knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Good attention to detail and accuracy.
• Ability to handle multiple tasks and meet deadlines.
• Professional, polite, and presentable manner.
• Strong filing and documentation skills.
• Ability to work independently and as part of a team.
• Good problem-solving and coordination skills.
• High level of confidentiality and integrity.
• Proactive approach to administrative responsibilities.
• Ability to work in a fast-paced office environment.