Admin Assistant Full Time

Are you searching for a professional Admin Assistant job in Dubai? Emirates Careers UAE offers outstanding opportunities within the aviation and airline sector. This role involves corporate documentation management, ERP system coordination, HR and payroll assistance, executive scheduling, airport office operations, compliance reporting, and cross-department communication, making it one of the most competitive administrative positions in Dubai’s fast-growing aviation industry.

In This Role, You Will

• Undertake a variety of administrative routines without supervision such as photocopying, collection/delivery of mail, updating manuals, faxing, follow up on correspondence, etc.
• Sort out all incoming mail and distribute accordingly to ensure that important documents are not lost and to maintain proper communication between the department and various stakeholders. Scrutinise and dispatch all out going mail to the correct addressees.
• Photocopy, distribute and dispatch relevant documents to relevant sections within the business and to external bodies as necessary.
• Ensure the photocopier in the department are in good working condition and regularly maintained.
• Maintain a complete filing system. Sort and file correspondence, at all times ensuring that the Department record/filing system is current, up to date and readily accessible for ease of retrieval. Update all other departments manuals which are held in the department on a timely and accurate basis.
• Monitor and maintain consumables and office stationary stocks in liaison with Executive Secretaries/Secretaries ensuring minimum levels are maintained.
• Handle all telephone calls as necessary and disseminate the necessary information to concerned stakeholders
• Ensure that all manuals / documents kept within the Department are current and updated with the latest revision / amendments.
• On monthly basis, ensure all reports/paperwork is maintained properly and maintain a document management system.
• Facilitate conference room and auditorium bookings, and coordinate room setup for upcoming meetings and events to ensure readiness and smooth execution.

Qualification

To be considered for the role, you must meet the below requirements:

• Qualifications level or equivalent.
• 2 years experience in an Administrative role
• Thorough knowledge of MS-Word, Excel, Windows and Electronic Mail System.
• Should possess a valid U.A.E. Driving Licence (applicable where necessary)
• Fluency in written and spoken English language.
• Arabic language is optional.

Dubai’s aviation and travel sector continues expanding globally, creating strong demand for skilled administrative professionals. Working with Emirates provides exposure to international operations, structured corporate systems, and world-class aviation standards. If you are searching for Dubai aviation jobs, airline administration careers, or high-paying corporate admin opportunities in the UAE, this role aligns perfectly with today’s dynamic and competitive job market.