Admin Executive Full Time NEW

Looking for Admin Executive Jobs in Dubai? Palazzo Versace offers an opportunity for organized and professional candidates interested in administrative operations, luxury hospitality, executive support, office management, and hotel administration. This opportunity is suitable for candidates searching for Administration Jobs Dubai, Administrative Executive Jobs UAE, Hotel Administration Jobs Dubai, Luxury Hotel Jobs UAE, and Hospitality Administration Jobs Dubai. An Admin Executive position within a luxury hospitality environment can provide valuable experience in coordinating administrative activities, preparing documents and reports, managing correspondence, arranging meetings, maintaining records, supporting departments, coordinating schedules, and helping ensure smooth day-to-day hotel and office operations.

Key Responsibilities:

Reception & Office Administration

Manage incoming calls, emails, and client inquiries professionally.

Welcome and assist walk-in clients.

Monitor and return missed calls promptly.

Maintain the company key register and internal documentation.

Coordinate with team members on pending tasks and priorities.

Provide day-to-day administrative support to the sales and management teams.

CRM & Lead Management

Maintain and manage the Propspace CRM database.

Assign and distribute leads from Property Finder, Bayut, Dubizzle, phone calls, emails, WhatsApp, and referrals.

Monitor lead response times and follow up with agents on pending leads.

Update property records, including new listings and sold properties.

Property Listing Administration

Prepare Form A and Form I for property listings.

Upload, edit, and optimize property listings across Property Finder, Bayut, Dubizzle, and company platforms.

Monitor listing quality to maximize visibility and portal rankings.

Process rental transaction claims to maintain Super Agent status.

Reporting

Prepare and maintain Sales Availability Reports.

Prepare and maintain Rental Availability Reports.

Compliance & Regulatory

Manage Trakheesi permits and BRN/ORN usage.

Ensure all property listings comply with Dubai Land Department (DLD) regulations.

Coordinate company registrations with property developers.

Sales & Rental Administration

Prepare sales documentation, including Forms A, B, and F.

Assist with tenancy contracts and rental registrations.

Coordinate with Trustee Offices for property blocking and transfer bookings.

Support after-sales and rental documentation, ensuring accurate record keeping.

General & Operational Support

Assist clients during property viewings when required.

Purchase office supplies and maintain inventory.

Set up Propspace and email accounts for new employees.

Perform additional administrative and operational duties as assigned.

Qualifications & Skills:

Bachelor’s degree or diploma in Business Administration or a related field.

Previous administrative experience in the UAE real estate industry is preferred.

Experience using Propspace CRM and Dubai property portals (Property Finder, Bayut, and Dubizzle).

Knowledge of Trakheesi, DLD procedures, and Dubai real estate documentation.

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills in English.

Proficiency in Microsoft Office (Excel, Word, Outlook).

Customer-focused with strong attention to detail and problem-solving skills.

Build your administration and hospitality career by exploring Admin Executive Jobs in Dubai with Palazzo Versace. Candidates with skills in office administration, executive support, document management, calendar scheduling, meeting coordination, Microsoft Office, Excel, email correspondence, data management, report preparation, filing, hospitality operations, departmental coordination, confidential information handling, customer service, and professional communication can develop valuable expertise for future administrative and management positions. If you are searching for Admin Executive Jobs Dubai, Executive Administration Jobs UAE, Hotel Administration Jobs Dubai, Luxury Hospitality Careers UAE, or Business Support Jobs Dubai, this opportunity can be a strong step toward building a professional career in Dubai’s luxury hospitality, hotel administration, executive support, office management, and business operations sector.