Admin Officer Full Time

A skilled Admin Officer in Dubai plays a crucial role in maintaining efficient office administration, business operations, and executive support services within modern corporate organizations. At Emirates, administrative professionals coordinate office management tasks, documentation processes, scheduling, and internal communication, ensuring smooth operations within one of the world’s leading aviation companies.

In this role, you will;

• Establish and prioritise department policies, processes, and procedures into discrete tasks with clear accountabilities. Ensure delivery of department and corporate requirements in liaison with internal and related functions (e.g. Scheduling).
• Act as a first escalation point to clarify any policy issues with responsibility for decision making within established frameworks. Responsible for resolution of operational issues or problems arising daily establishing root cause and implementing action to resolve. Identify and deliver improved working methods/practices.
• Ensure the quality of the content of information appears in the internal systems and timely updates.
• Continuously review working practices to enhance productivity, role enrichment and delivery of services to the department?s requirements.
• Manage the efficient maintenance of personnel systems and records for all staff within the department, such as leave planning, sickness, workplace injury, promotion, performance feedback, disciplinary action, appreciations and Najm, attendance exception recording etc. capturing related data on a continuous basis and developing the same into useable information. Analyse the data against pre-determined limits/benchmarks and company regulation. Work closely with internal and partner departments to ensure effective use of resources.
• Function as a key coordinator in Finance events such as Leadership team offsites as well as the Global Meeting. Ensure the smooth running of events through overseeing logistics including securing locations, managing guest lists and travel arrangements.
• Facilitate administrative activities around contingency response planning. Oversee coverage for `Go Team Members? as well as emergency funds accountancy activities every half-year.
• Assist in arranging schedules and sending calendar invites for meetings with suppliers, customers and internal stakeholders.
• Help prepare for and attend meetings, taking and publishing minutes.
• Compile minutes of various meetings, and follow up on pending action items.

Qualification

To be considered for this role, you will need to meet the below requirements;

• Thorough understanding of the Emirates Group policies, processes and practices
• Advanced Microsoft Office skills such as analysing information in Excel and Power BI, writing formula
• Ability to analyse, interpret and present large datasets in various reporting tools and techniques.
• Ability to write comprehensive reports

Working as an Admin Officer in Dubai with Emirates provides professionals with valuable experience in corporate administration, office operations management, and executive support services. This role allows individuals to develop strong organizational and communication skills while contributing to the efficiency and success of a globally recognized airline organization.