Administrative Assistant Full Time

Start a rewarding career as an Administrative Assistant in Dubai with Abbott, a globally recognized healthcare and research-driven organization. This role is perfect for professionals looking for high-salary administrative jobs in Dubai, corporate operational experience, and long-term career growth in office administration, executive support, and administrative coordination. As demand for skilled admin talent continues to rise across the UAE, Abbott offers an excellent platform for those searching for Administrative Assistant jobs in Dubai, strong stability, and competitive benefits. With a dynamic work environment and exposure to global business practices, this opportunity supports career advancement in the UAE corporate sector.

What You’ll Do-

• Event & Meeting Support
• Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).
• Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.
• Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.
• Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.
• Healthcare Professional (HCP) & Third-Party Engagements
• Collect, review, and validate HCP documentation in line with compliance requirements.
• Support the submission and follow-up of third-party sponsorship requests (local and international).
• Maintain proper filing of contracts, agreements, and supporting evidence.
• Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.
• Regional Administration
• Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).
• Support distribution of regional communications and data collection for reports, trackers, and presentations.
• Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.
• Financial & Compliance Support
• Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.
• Track invoices and follow up on outstanding payments to ensure smooth financial operations.
• Preparing monthly/quarterly accruals and maintaining trackers for visibility.
• Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.
• General Administrative Support
• Maintain effective filing systems (digital and hard copy) for regional projects.
• Draft correspondence, internal memos, and standard templates.
• Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.

Qualifications & Skills

• Bachelor’s degree or equivalent diploma in Business Administration or related field.
• Minimum 2–3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.
• Mandatory experience of organizing and coordinating regional events.
• Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).
• Excellent communication (written & verbal) and interpersonal skills.
• Strong organizational and multitasking abilities.
• High level of accuracy, discretion, and confidentiality in handling sensitive information.
• Familiarity with compliance, procurement, and finance processes is an advantage.

Key Competencies

• Attention to Detail : Ensures accuracy in documents, records, and compliance submissions.
• Collaboration : Works effectively with cross-functional and cross-country teams.
• Accountability : Delivers tasks within deadlines and upholds compliance standards.
• Adaptability : Responds to shifting priorities and manages multiple tasks effectively.
• Proactive Problem Solving : Anticipates needs, identifies gaps, and suggests process improvements.

Building your career as an Administrative Assistant at Abbott Dubai provides access to exceptional growth opportunities, competitive pay, and a professional corporate setting. Ideal for individuals exploring high-salary admin jobs in UAE, this role offers hands-on experience in office management, executive coordination, and administrative operations. If you’re seeking reputable Abbott careers or top administrative assistant vacancies in Dubai, this position ensures long-term stability and the chance to develop essential skills within a leading global organization. It’s an excellent opportunity to grow in the UAE’s fast-paced corporate environment.