Administrative Assistant Full Time

The Administrative Assistant role in Dubai with AlMrooj Building Contracting is suited for candidates skilled in office coordination, document management, ERP systems, and administrative support within construction environments.

Key Responsibilities:

• Prepare accurate and professional quotations based on client requirements, company pricing structures, and management guidelines.

• Review quotations for completeness, accuracy, and compliance before submission to clients.

• Respond promptly and professionally to client inquiries via email, phone, or in person, ensuring a positive customer experience.

• Coordinate with internal departments to obtain information required for preparing quotations and responding to client requests.

• Handle general administrative tasks such as filing, data entry, document preparation, and record maintenance.

• Maintain organized records of quotations, client communications, and related documentation for easy reference.

• Assist in preparing letters, emails, reports, and other business correspondence as required.

• Track quotation status, follow up with clients when necessary, and update management on progress.

• Support daily office operations by managing schedules, appointments, and meeting arrangements when assigned.

• Ensure proper handling of incoming and outgoing correspondence, including emails and courier documents.

• Maintain confidentiality of company information and client data at all times.

• Assist management and team members with other assigned administrative tasks to support smooth operations.

• Coordinate with suppliers or service providers for administrative-related requirements when needed.

• Ensure office procedures are followed and help improve administrative processes for better efficiency.

• Manage multiple tasks simultaneously while meeting deadlines in a fast-paced work environment.

• Use office software and tools to maintain accurate records and prepare documents efficiently.

• Support customer service activities by providing timely and accurate information to clients.

• Assist in maintaining a professional and organized office environment.

• Adapt to changing priorities and handle urgent tasks effectively.

• Perform any additional administrative duties as assigned by management.

Requirements:

• Knowledgeable in preparing quotations and handling pricing-related documentation.

• Good communication skills, both written and verbal.

• Strong organizational and time-management abilities.

• Ability to adapt quickly and work in a fast-paced environment.

• Attention to detail and accuracy in documentation.

• Basic proficiency in office software and administrative tools.

• Ability to work independently as well as part of a team.

• Professional attitude with a customer-focused approach.

How to Apply :

Send Your CV via : [email protected]