Administrative Assistant Full Time NEW

Looking for Administrative Assistant Jobs in Dubai? Metso is hiring organized and proactive professionals to support its corporate operations. This opportunity is ideal for candidates searching for Administration Jobs Dubai with experience in office administration, executive support, document management, data entry, business coordination, Microsoft Office, and office operations. If you enjoy maintaining efficient workflows and delivering professional administrative support, this role offers an excellent opportunity to build a successful career with a globally recognized engineering and technology company.

What you do:

• Manage and reconcile office petty cash, ensuring all transactions are accurately recorded, fully supported by appropriate documentation, and compliant with company financial policies.
• Monitor and control office-related expenditures by processing invoices, maintaining accurate expense records,
• Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, visa support (where applicable), and travel itineraries for employees and visiting executives while ensuring cost efficiency and adherence to company travel policies.
• Oversee transportation logistics by arranging airport transfers, coordinating with drivers and external transportation providers, and maintaining transportation schedules for employees and visitors.
• Plan, organize, and coordinate corporate events, team-building activities, employee engagement initiatives, and company gatherings, including venue selection, hotel and restaurant reservations, and event logistics.
• Manage all logistical requirements for internal meetings, conferences, workshops, and company events to ensure seamless execution.
• Maintain office supplies, pantry inventory, and consumables by monitoring stock levels, coordinating procurement, and ensuring uninterrupted office operations.
• Handle general administrative correspondence, including emails, telephone inquiries, courier services, and incoming and outgoing postal communications.
• Ensure the office environment is clean, organized, and well-maintained while promoting compliance with Quality, Health, Safety, and Environment (QHSE) standards and company policies.
• Support procurement and vendor management activities by coordinating with suppliers, obtaining quotations, processing purchase requests, and monitoring vendor performance related to administrative services.
• Coordinate meeting room bookings and conference facilities, including virtual meeting arrangements, ensuring all required equipment and presentation materials are available and functioning properly.
• Maintain an accurate inventory of office assets, including IT equipment, office furniture, fixtures, and pantry appliances, ensuring proper tracking, maintenance, and periodic verification.
• Provide general administrative support to management and various departments, contributing to the efficient day-to-day operation of the office.

Who You are:

• Bachelor’s degree in Business Administration, Office Management, or a related discipline. Equivalent experience may be considered.
• Minimum of 2–4 years of experience in an administrative, office coordination, or executive support role.
• Experience in travel coordination, event planning, vendor management, and office administration is preferred.
• Excellent organizational, planning, and multitasking abilities with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally at all organizational levels.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Sound problem-solving and decision-making capabilities with the ability to prioritize tasks effectively.
• High level of integrity and discretion in handling confidential information.
• Strong customer service orientation and a proactive, solution-focused approach.
• Ability to work independently as well as collaboratively within a team environment.

Take the next step in your career by applying for this Administrative Assistant Vacancy in Dubai with Metso. Candidates with strong organizational skills, excellent communication abilities, proficiency in Microsoft Office, and experience in corporate administration are encouraged to apply. Build a rewarding Administrative Career in Dubai while working with a global industry leader that values innovation, teamwork, operational excellence, and continuous professional development in the UAE.