Document Controller Full Time

Duties & Responsibilities

• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.
• Other duties as assigned by the Project Manager.

Qualification

• Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with a typing speed of 60 words per minute.
• Aconex experience

Experience

• Minimum 7 years of experience within similar projects, with minimum 3 years in UAE.
• Middle East experience preferred