Executive Assistant Full Time

Executive Assistant jobs in Dubai with Zahid Group provide premium career opportunities in C-suite support, corporate administration, office management, board coordination, and executive communications. These roles suit professionals seeking exposure to senior leadership operations, confidential executive support, ERP-driven administration, and corporate governance within one of the UAE’s most established conglomerates.

Key Accountabilities

Executive Support & Coordinatio

• nManage complex calendars, schedule meetings, and coordinate appointments with precision and foresight
• .Organize domestic and international travel, including flights, accommodations, and detailed itineraries
• .Prepare briefing materials, agendas, presentations, and follow‑up notes to support executive decision‑making
• .Handle confidential information with the highest level of professionalism and discretion

Operational Excellenc

• eCoordinate executive‑level meetings, board sessions, and strategic events
• .Track deadlines, priorities, and key deliverables to ensure timely completion of all executive tasks
• .Maintain organized digital and physical filing systems, ensuring documents are easily retrievable
• .Process expense reports, invoices, and procurement requests with accuracy and efficiency

Communication & Stakeholder Engagemen

• tServe as the primary point of contact between the executive and internal/external stakeholders
• .Ensure timely, accurate communication across departments to support alignment and smooth workflow
• .Conduct research, compile data, and prepare summaries or reports as needed

Knowledge, Skills & Aptitude Qualifications

• Bachelor’s degree in Business Administration or a related field.
• 8–10 years of experience supporting senior executives, preferably in financial institutions.

Technical & Professional Skills

• Proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, PowerPoint).
• Strong digital organization and document management capabilities.
• Skilled in scheduling tools, video conferencing platforms, and travel management systems.
• Exceptional written and verbal communication skills in English; additional languages are an advantage.

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