Executive Assistant Full Time NEW

Are you searching for a professional Executive Assistant job in Dubai within the education sector? GEMS Education Careers UAE offers excellent opportunities for experienced professionals skilled in executive calendar management, corporate governance support, school administration systems, ERP school management software, HR and payroll coordination, compliance documentation, board meeting preparation, office automation tools, and business communication management. Executive Assistants play a vital role in supporting senior leadership teams while ensuring operational efficiency across educational institutions and corporate offices.

Key Responsibilities:

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS SSC.
• Provide high-level administrative support to the Principal and the wider Senior Leadership Team, ensuring effective coordination and communication across the school.
• Manage calendars, appointments, correspondence, and documentation for the Principal, ensuring accuracy, confidentiality, and timely follow-up.
• Maintain efficient communication channels, liaising tactfully and diplomatically with staff, parents, students, and representatives from the GEMS SSC.
• Compile information from various sources to generate reports; prepare, collate and distribute weekly, monthly and annual reports, as required.
• Organise and coordinate office management activities and oversees school events (in conjunction with the Parent Relations Executive).
• Liaise with various department and key staff to ensure consistency in administrative practices and alignment with school policies and procedures.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
• Attend staff meetings and serves on committees, as required.
• Perform other duties as requested by the Principal.

Skills

• Prior experience in a PA/EA role in the UAE is preferred.
• Exhibit exemplary written and spoken English language skills, including exceptional telephone etiquette.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools (Canva, TEAMS or similar).
• Possess strong presentation skills and the ability to communicate effectively with stakeholders.
• Strong organisational skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to multi-task and cope with peaks of demand
• Excellent organisational skills

Benefits:

All positions include an excellent remuneration package, including:

• Competitive tax-free salary
• Discount on GEMS School

Dubai’s private education and corporate administration sectors continue to grow, increasing demand for skilled executive support professionals with expertise in digital office management and compliance frameworks. Working with GEMS Education provides exposure to structured governance systems, advanced school ERP platforms, and international education standards.