Executive Assistant Full Time NEW

The demand for Executive Assistant jobs in Dubai continues to grow as companies expand their corporate management and executive administration teams across the UAE. Al Tayer Insignia, a leading luxury retail and lifestyle company, is offering exciting opportunities for professionals interested in executive office management, administrative coordination, and business support services. Candidates searching for executive assistant jobs in Dubai UAE can gain valuable experience in calendar management, executive communication, meeting coordination, and corporate office operations within a dynamic retail business environment.

About The Role

In this pivotal role, you will provide comprehensive administrative and office services support to the VP of Finance and the department. You will manage day‑to‑day operations, coordinate communication, oversee documentation, and ensure seamless execution of meetings, travel, and departmental activities.

Key Responsibilities:

• Deliver full secretarial and administrative support, including handling calls, drafting correspondence, and liaising with suppliers and customers

• Arrange complete travel itineraries, including ticketing, hotel bookings, and scheduling with international partners

• Support departmental needs such as preparing official correspondence, consolidating information, and organizing meetings

• Coordinate appointments and meetings across offices, ensuring timely completion of signatures, applications, and customer‑related matters

• Manage customer interactions with professionalism, addressing queries and routing issues to relevant teams

• Ensure efficient handling of calls, emails, and faxes, providing accurate information or directing inquiries appropriately

• Maintain an organized documentation system for easy storage and retrieval of records and databases

• Prepare general correspondence and memos, including independent drafting when required

• Oversee printing and stationery requisitions, and liaise with suppliers for consumables

• Monitor department attendance and ensure appropriate access is granted

• Manage meeting rooms, reception resources, and other location‑specific requirements

• Coordinate company and department events, including annual and quarterly planning meetings.

Working as an Executive Assistant in Dubai with Al Tayer Insignia provides strong career growth in the UAE’s competitive luxury retail and corporate administration sector. Professionals with expertise in executive coordination, office management, corporate communication, and administrative operations can progress into senior roles such as Office Manager, Executive Office Manager, or Operations Manager. With increasing demand for executive assistant jobs in Dubai UAE, this role offers long-term career stability, professional development, and opportunities in corporate executive management support.