Executive Assistant Full Time

Looking for high paying executive assistant jobs in Dubai? GEMS Education is offering excellent opportunities for professionals skilled in administration, scheduling, and executive support. With growing demand for personal assistants and corporate admin roles in the United Arab Emirates, this position ensures strong career growth, job stability, and competitive salary packages.

Key Accountabilities General

• Assist the CFO with organizational and personal administration on a daily basis.
• Providing administrative support to the CFO in the follow up and completion of departmental work plans, responding to queries, issuing memos and following up on behalf their behalf.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Assist other Senior Management Committee (SMC) members as delegated or required.

Communication

• Priorize emails, prepare letters, presentations, and reports, communicating clearly, confidently and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner.
• Chase responses to requests and emails when needed.
• Greet visitors graciously and in a professional manner and a positive, cheerful attitude; act as a brand ambassador for GEMS Education.
• Answer phone calls in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner.

Diary Management

• Understand the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings and preparing briefing materials as and when required for such meetings.
• Work with the CFO to manage the calendar and schedule (board meetings, conferences, regional office visits) including coordinating the CFO’s global and domestic travel itineraries.
• Be personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings.
• Ensures that key dates and events are highlighted to the CFO ahead of time.

Skills Expected Qualifications & Experience

• Bachelor’s degree or higher
• Extensive experience supporting C-suite executives, with high discretion as well as the wider department leadership – ideally in a large complex organisation

Job-Specific Knowledge & Skills

• Exceptional presentation, scheduling and communication skills
• Digitally savvy with strong MS Office proficiency
• Excellent interpersonal, customer service and time management skills, together with diplomacy, tact and well developed organisational skills
• Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged
• Passionate and enthusiastic
• Knowledge of the education sector is desirable

If you are aiming for a professional and high paying executive assistant job in Dubai, this opportunity with GEMS Education is a great choice. With increasing demand for executive assistants, personal assistants, and corporate support roles in the United Arab Emirates.