Office Assistant Full Time NEW

Job Description

JOB SUMMARY: Maintain cleanliness and orderliness of the office; provides support to others in the office; picking up and delivering items; serving guests and office staff.

KEY RESULTS AREAS (RESPONSIBILITIES):

• Clean all offices and meeting rooms: floors, desks, shelves, glass doors, windows (from inside) and surface of office equipment.
• Clean all common areas and storages: reception area, corridors, upon request server room and cypher room.
• Ensure the availability of all kitchen and toilet supplies at all times (i.e. soap, air freshener, tissue, coffee, tea, sugar, etc.).
• Service includes preparing tea and coffee and serving those as required, clearing and collecting used cups and washing those, keeping kitchens clean and in order, and other related duties as required by the management.
• Change printer cartridges.
• Ensure constant availability of accessories such as toilet paper and hand washing soap. The Office will provide toilet papers, hand washing soaps and hand towels.
• Empty all wastepaper bins and shredder trays to the designated places.
• Ensure that furniture in offices, meeting rooms and reception area is arranged in the required manner at all times.
• Assist in setting up meeting rooms, preparing cups, glasses and plates, water, tea and coffee.

Daily Tasks

• Provide tea services.
• Carry out general cleaning services: dusting desks, chairs, telephones, shelves, photocopiers etc. in offices and meeting rooms.
• Empty all wastepaper bins and shredder trays.
• Ensure adequate supply of toilet accessories such as toilet papers, hand washing cream, hand towels etc. in all washrooms throughout the day.
• Wipe clean desks, partitions, glass doors and all tabletops.
• Report any malfunctioning equipment or items in areas of operation: doors, handles, locks, taps, cisterns, lights, switch, etc.
• Remove finger marks from surfaces such as walls, shelves, and light switches.

Weekly Tasks

• Vacuum-clean carpeted areas every Monday and Saturday.

Monthly Tasks (1st week of each month)

• Vacuum-clean all office chairs with fabric upholstery.
• Dust and wipe clean ventilation vents.
• Dust and wipe clean light fittings in ceilings.
• Wipe clean internal window glass.
• Dust and wipe clean tops of high furniture, filing cabinets and glass louvers above doors.

Other Tasks

• Cleaning/wet shampooing of upholstered chairs once a year and if needed, occasionally more often (individual chairs).

Functional Relationships/Interactions

Internal: Director’s, Finance, HR & Admin, Pre-Sales, Engineering Support, Quality and Training

External: None

Key Job Requirements

• Education: Primary school as minimum.
• Work Experience: Minimum 1 year of experience.
• Specific Skills: Good communication skills, presentable, organized, clean and neat.

Convergint is an Equal Opportunity Employer.