Office Executive Assistant Full Time NEW

Looking for Office Executive Assistant jobs in Dubai? FIVE Hotels and Resorts offers an exciting opportunity for professionals aiming to grow in administration and executive support roles in UAE. This role is ideal for candidates skilled in office coordination, schedule management, communication, and hospitality administration. With Dubai’s thriving hospitality sector, executive assistant jobs in UAE are in high demand, offering competitive salaries, career growth, and exposure to luxury hotel operations.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership and the Executive Office
• Manage complex calendars, scheduling, and meeting coordination across internal teams, partners, and external stakeholders
• Coordinate and support meetings related to venue operations, programming, events, and corporate functions
• Prepare agendas, briefing materials, presentations, and reports for leadership meetings
• Draft, review, and manage professional correspondence and internal communications
• Act as a key point of contact between the Executive Office and internal departments, promoters, partners, and external stakeholders
• Take detailed meeting minutes, track action items, and ensure timely follow-up and execution
• Support travel planning and logistics for senior leadership as required
• Maintain organised filing systems, contracts, and operational documentation
• Assist with expense tracking, invoice coordination, and administrative reporting
• Handle confidential, commercially sensitive, and operational information with a high level of discretion

What We’re Looking For

• 3–5 years’ experience in an Executive Assistant, Office Executive, or similar role supporting senior leadership
• Experience in nightlife, live entertainment, hospitality, events, or a fast-paced operational environment preferred
• Proven ability to manage multiple priorities, complex schedules, and competing deadlines
• Strong organisational skills with exceptional attention to detail
• Excellent written and verbal communication skills in English
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong stakeholder management skills with the ability to work across cross-functional teams
• Proactive, solutions-oriented, and able to operate independently in a dynamic environment
• Flexible approach to working hours in line with nightlife and event operations

If you want to build a successful career in administration and hospitality, applying for an Office Executive Assistant role in Dubai with FIVE Hotels and Resorts is a smart decision. With increasing demand for executive assistants, office administrators, and hospitality support professionals, this opportunity ensures long-term growth and job stability.