Purchase Assistant Full Time

The Purchase Assistant role in Dubai with GULBAHAR is ideal for candidates experienced in procurement coordination, supplier sourcing, purchase order processing, and ERP-based purchasing systems.

We are looking for a proactive and detail-oriented Purchase Assistant with a minimum of 5 years of experience in the manufacturing sector. Candidates with experience in the tobacco industry will be highly preferred. The role involves managing the end-to-end procurement cycle, vendor coordination, inventory control, and ensuring timely material availability.

Key Responsibilities

• Manage the complete purchase cycle from requisition to delivery and invoice closure.
• Source, evaluate, and manage suppliers and vendors.
• Negotiate prices, payment terms, and delivery schedules.
• Prepare purchase orders and handle invoice processing and documentation.
• Maintain accurate data entry and purchase records in ERP systems.
• Track purchase orders and ensure timely delivery of materials.
• Coordinate with stores and production teams for stock and inventory management.
• Monitor inventory levels to prevent shortages or overstocking.
• Maintain strong supplier relationships and resolve vendor-related issues.
• Ensure compliance with company procurement policies and standards.
• Coordinate and line up with the reporting manager for approvals, discussions, and purchase-related decisions.
• Work closely with warehouse, logistics, and production departments to monitor stock availability and material planning.
• Track shipment status and ensure timely inward of materials as per production requirements.
• Coordinate with the warehouse team for stock reconciliation and inventory accuracy.
• Support production planning by ensuring uninterrupted material supply.
• Liaise with the logistics team for dispatch schedules and delivery timelines.
• Coordinate with the accounts department for invoice verification, payment processing, and SOA (Statement of Accounts) follow-ups.
• Ensure proper documentation and timely closure of purchase and payment cycles.

Education

• Bachelor’s Degree in any discipline (Commerce / Supply Chain / Business preferred).

Experience

• Minimum 3- 5 years of experience in purchasing or procurement (UAE).
• Manufacturing industry experience is mandatory.
• Tobacco industry experience is highly preferred.

Language Requirements

• English: Good written and verbal communication.
• Hindi: Proficient (spoken and written).

Key Skills & Competencies

• Strong knowledge of procurement and purchasing processes.
• Experience in vendor & supplier management.
• Inventory and stock management skills.
• Invoice verification and documentation handling.
• ERP systems knowledge and MS Excel proficiency.
• Good negotiation and communication skills.
• Strong data entry and record-keeping abilities.
• Time management and multitasking skills.
• Attention to detail and problem-solving mindset.

A career as a Purchase Assistant at GULBAHAR in Dubai offers exposure to vendor negotiations, inventory planning, cost optimization, and corporate procurement workflows.