Receptionist Full Time

Looking for Receptionist Jobs in Abu Dhabi? Gibson Dunn is seeking professional and customer-focused individuals to join its front office team. This opportunity is ideal for candidates searching for Receptionist Jobs Abu Dhabi with experience in office administration, visitor management, call handling, appointment scheduling, customer service, Microsoft Office, and corporate front desk operations. If you are passionate about delivering exceptional client experiences in a professional legal environment, this role offers outstanding career growth with a globally respected law firm.

Responsibilities Include

• Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner.
• Handle incoming phone calls and direct them as required (via the switchboard where necessary); take messages and pass them on where appropriate and monitor voicemail.
• Welcome visitors and show them to the appropriate conference room.
• Tidy conference and visitor rooms after use and ensure they remain presentable.
• Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system.
• Manage visitor office requests and set up the necessary facilities when required.
• Prepare catering and beverages for meeting attendees.
• Liaise with and organise local couriers for outgoing documents and manage outgoing mail.
• Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required).
• Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required.
• Arrange transportation (taxis/flights) and accommodation as required.
• Organise restaurant bookings.
• Process invoices and expenses.
• Assist with any other office administration duties as assigned.

Qualifications

• Excellent communication and organisational skills.
• Ability to use own initiative and remain calm under pressure during busy periods.
• Excellent customer service skills and professionalism.
• Ability to undertake multiple tasks and prioritise accordingly.
• Flexible and proactive approach to work.
• Good interpersonal and team skills
• Willingness to work overtime when required.

Experience

• Strong English language skills – reading, writing and speaking.
• Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience operating VC equipment.
• Experience using iManage and Emburse or similar systems.