Personal Assistant Full Time NEW

Looking for Personal Assistant Jobs in Dubai? Del Monte offers an opportunity for organized and professional candidates interested in executive support, business administration, office management, scheduling, and corporate services. This opportunity is suitable for candidates searching for Personal Assistant Jobs UAE, Executive Assistant Jobs Dubai, Administrative Assistant Jobs Dubai, Business Support Jobs UAE, and Executive Support Jobs UAE. A Personal Assistant position can provide valuable experience in managing calendars, coordinating meetings, arranging travel, preparing correspondence, handling confidential documents, organizing appointments, communicating with internal and external stakeholders, and supporting executives or management with efficient day-to-day administrative responsibilities.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative and personal assistance to the manager or senior executive.
• Manage daily schedules, appointments, meetings, and important commitments.
• Maintain calendars and ensure the executive is informed about upcoming activities.
• Organize documents, files, reports, and correspondence.
• Prepare letters, presentations, reports, and other business documents.
• Handle routine administrative tasks and follow up on pending matters.
• Maintain an organized filing and documentation system.

Calendar & Meeting Management

• Manage and coordinate meetings, appointments, and business schedules.
• Schedule meetings with internal teams, clients, suppliers, and business partners.
• Prepare meeting agendas, documents, and required materials.
• Ensure meeting rooms and necessary arrangements are ready.
• Take notes or prepare meeting minutes when required.
• Follow up on action points and pending tasks after meetings.
• Avoid scheduling conflicts and maintain an efficient daily calendar.

Communication & Correspondence

• Handle emails, phone calls, messages, and correspondence professionally.
• Draft and respond to routine emails on behalf of management when authorized.
• Screen and prioritize incoming communications.
• Coordinate communication between management and internal or external stakeholders.
• Maintain professional relationships with clients, suppliers, employees, and business partners.
• Ensure important messages and information are communicated promptly.

Travel & Logistics

• Arrange business travel, flights, accommodation, transportation, and itineraries.
• Prepare travel schedules and maintain relevant booking information.
• Coordinate airport transfers and other travel-related requirements.
• Organize documents required for business travel.
• Assist with expense records and travel documentation.
• Ensure travel arrangements are completed accurately and on time.

Follow-Up & Coordination

• Monitor pending tasks and follow up with relevant departments.
• Track deadlines, appointments, commitments, and important deliverables.
• Coordinate with employees and departments to obtain required information.
• Provide regular updates to management regarding pending matters.
• Ensure assigned tasks are completed within agreed timelines.
• Assist in coordinating special projects and business activities.

Document & Information Management

• Maintain confidential business and personal documents securely.
• Organize contracts, reports, invoices, correspondence, schedules, and other important records.
• Maintain digital and physical filing systems.
• Retrieve documents and information quickly when required.
• Ensure sensitive information is not disclosed to unauthorized individuals.
• Prepare summaries, reports, and presentations as requested.

Office & Personal Support

• Assist management with routine office and personal administrative requirements.
• Coordinate appointments and arrangements when required.
• Assist with organizing business events, functions, and official engagements.
• Manage basic expense tracking and documentation.
• Support office coordination and administrative activities.
• Perform other reasonable duties assigned by management.

Requirements

• Bachelor’s degree or diploma in Business Administration, Management, Commerce, or a related field is preferred.
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role is an advantage.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and accuracy.
• Professional appearance and confident communication style.
• Strong interpersonal and coordination skills.
• Ability to handle confidential information with integrity and discretion.
• Good problem-solving and decision-making abilities.
• Proactive attitude with the ability to work independently.
• Ability to work under pressure and meet strict deadlines.
• Flexible approach to changing schedules and priorities.
• Strong follow-up and task-management skills.