To manage the accounting cycle of the project including journal entries, closing, payments, financial statements, documents management, handling audits and other accounting tasks and liaising with various stakeholders.
KEY DUTIES AND RESPONSIBILITES:
Financial Accounting, Monthly Closing and Reconciliation
Record journal entries in Oracle on day-to-day basis. Review general ledger monthly to ensure accuracy in accounting entries for.
Prepare month-end journal entries to record transactions, accruals, and adjustments. Maintain organized set of details records and files to document financial transactions.
Execute all the closing activities monthly in line with accounting policies and procedures to ensure transactions are recorded accurately and reflect the financial standing.
Prepare bank reconciliations, GL account reconciliations and investigate reconciling items.
Generate TB, and GL, all required Schedules, and Account Analysis Reports from Oracle.
Prepare management Accounts and supporting schedules including cashflow analysis.
Prepare cash position short-term cash projections, on agreed intervals ensure adequate funds in place for upcoming payments and plans drawdown accordingly.
Provide group reporting requirement timely manner
Timely obtain MTM.
Perform intercompany reconciliation on a regular basis
Maintain good relationship with staff members of intercompany
Prepare PR and PO in Oracle following procurement policy.
Process all payments in due course after ensuring 3-way matching of invoices/ debit notes etc. as per contracts considering invoice receipt date
Prepare PI (Payment Instructions) or cheque following proper approval process upon approval of invoices and get PI signed as per approved bank signatory authority matrix and bank mandate.
Liaise with Account Banks to process payments and Follow up with Account Banks for timely execution of payments / transfer of funds and resolve issues.
Prepare a payment plan, list of contacts and list of bank transfer details at a regular interval in coordination with Financial Controller.
Procure timely SWIFTS from Account Banks and share with the beneficiaries.
Tax/ VAT Matters
Ensure compliance of Tax/VAT applications in all payments.
Ensure timely payment of applicable Tax/VAT, ensure filing of Tax/VAT returns within timeline and follow up on the refund claims.
Closely coordinate and liaise with group tax team for all Tax/VAT related matters and be real-time updated on the changes in Tax/VAT Laws.
Support Financial Controller on tax planning and preparing transfer pricing reports.
Responsible to maintain records of documents, invoices, necessary correspondence and agreements with proper log sheets. It includes records of soft copies on the server as well as hardcopies (e.g. signed documents)
Retrieve the hardcopy documents as and when requested and ensure that files remain updated
Ensure Tax/VAT Laws compliance for record keeping.
External Audit/ Internal Audit
Work and liaise as audit co-ordinator with external auditors
Assist Financial Controller in the completion of audits by ensuring all the requested information is provided timely as per the set deadlines
Prepare financial statements and supporting workings
Escalate issues to line manager for guidance and resolution
Admin and HR matters
Act as the primary contact person from Finance for all other departments in respects of payments, petty cash matters etc
Ensure admin expenses are approved and payments are processed timely following payment procedures including settlement of corporate credit cards.
Ensure all employees select the right category of accounting codes/line items for transactions whilst raising PR and make sure correction of the exceptions.
Ensure timely preparation of petty cash reconciliation statement and ensure proper supporting documents with approvals of all petty cash transactions.
Liaise with Admin Manager to seek clarity on any petty cash related issues.
Perform cash counts at regular intervals as guided in the Petty Cash Policy.
Policies, Processes, Systems & Procedures
Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
Implement approved departmental policies, processes, and procedures, and ensure employee adherence.
Contribute in the identification and implementation of change initiatives, programmes, and projects in line with the organisations standards.
Follow-up and implement recommendations to improve accounting process and procedures according to international best practices.
Perform other related duties or assignments as directed.
Bachelor or masters degree in accounting, Finance, or any related field preferably with part qualification in accountancy (CPA, ACCA, CA)
3-4 years of working experience. Experience in audit is preferable.
Reasonable knowledge of IFRS Accounting requirements
Good business and financial analysis skills
Ability to work under pressure and to tight/challenging deadlines
Ability to work autonomously when required and to take additional responsibilities as they arise
Proactive rather than reactive and can do attitude.
Good communication and report writing skills
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