Administration Executive Full Time

Looking for Administration Executive Jobs in Dubai? ETG is hiring organized professionals to manage office administration, business support, document management, executive coordination, and daily administrative operations. This opportunity is ideal for candidates seeking Administrative Executive Jobs Dubai, Administration Jobs UAE, Office Administrator Jobs Dubai, Office Coordinator Jobs UAE, and Business Administration Jobs Dubai. Join a globally recognized business group offering competitive salaries, attractive employee benefits, and excellent long-term career growth opportunities.

Key Responsibilities

Front Office Management:

• Greet and assist visitors in a professional and courteous manner.
• Manage incoming calls, emails, and direct inquiries to the appropriate departments.
• Maintain the reception area, ensuring cleanliness and a welcoming atmosphere.
• Manage meeting room bookings and visitor logs.

Travel & VISA Coordination:

• Arrange domestic and international travel for employees and management, including flights, accommodations, and transportation.
• Handle complete visa processes (visit, employment, cancellation, renewals) for employees, clients, and visitors.
• Liaise with travel agencies, airlines, embassies, and UAE government authorities (GDRFA, MOHRE, ICA, etc.) for travel and visa-related tasks.

Residency & Immigration Compliance:

• Ensure timely application and renewal of UAE residency permits, Emirates IDs, labour contracts, and medical tests.
• Track expiration dates of visas, passports, and other legal documents and ensure timely renewals.
• Maintain accurate records and files related to immigration and residency documentation.

Administrative Support:

• Assist HR and administration with onboarding/offboarding processes, especially visa and residency-related formalities.
• Support general office operations including courier handling, mail distribution, stationery procurement, etc.
• Prepare reports and documentation for management as required.

Experience, Skills & Competencies

• Bachelor’s degree or diploma in administration, travel & tourism, business, or a related field.
• Minimum 3-4 years in a similar front office or administrative role with exposure to UAE visa processing and residency rules.
• Strong knowledge of UAE immigration, labour laws, and visa procedures.
• Excellent communication (English required; Arabic is an advantage).
• Proficient in MS Office (Word, Excel, Outlook).
• Exceptional organizational and time-management skills.
• Professional appearance and customer-service oriented mindset.
• Experience using online portals such as GDRFA, MOHRE, ICA, and TASHEEL.
• Ability to handle sensitive and confidential information with discretion.
• Ability to multitask and work effectively under pressure in a fast-paced environment.

Advance your professional career by applying for Administration Executive Jobs in Dubai with ETG. Professionals with expertise in office administration, business coordination, executive support, document management, Microsoft Office, calendar management, meeting coordination, travel arrangements, business communication, records management, office operations, administrative reporting, vendor coordination, and corporate administration can enjoy attractive salary packages, comprehensive employee benefits, career advancement opportunities, and continuous professional development. Apply today to secure one of the leading Administration Executive Jobs UAE and build a rewarding future with one of the region’s leading multinational business organizations.