Administration Officer Full Time NEW

Are you looking for a professional Administration Officer Job in Dubai with a respected organization? Shamal Holding is seeking highly organized and proactive individuals to support daily administrative operations and business functions. This opportunity is ideal for candidates interested in office administration jobs, business administration careers, corporate administration, and office operations management. The role offers valuable experience in administrative coordination, document management, executive support, and business process improvement, making it an excellent opportunity for professionals aiming to build a successful career in corporate administration.

As Shamal Holding continues to grow, we’re in search of an Officer – Administration. In this role, you will support to the operation’s team by managing the administrative requirements of the assets’ operations.

• Handle daily administrative tasks such as filing, data entry, document preparation, and scheduling.
• Greet and assist visitors, tenants, and customers with a professional and welcoming attitude.
• Provide accurate information about the destination, services, promotions, and facilities.
• Manage visitor inquiries in person, by phone, email, and messaging channels.
• Act as the main point of contact for suppliers, contractors, and service providers, process all the invoices and coordinate the same with internal departments (finance and procurement).
• Prepare reports and presentations within the given deadlines as required by the management.
• Lead and carry out PO and PR processes and administer related requests through the assigned ERP software’s.
• Assist leasing department with day-to-day matters. Preparing contracts, perform due diligence and collect related documentation. All data to be updated and uploaded within the ERP software’s.
• Ensure that all tenant’s complaints, issues, and operational challenges are addressed regularly.
• Perform agreements due diligence and collect and validate related compliance documents (Insurances, Trade License, POAs, MOAs, for all tenants etc.)
• Proficiency in MS Office and basic administrative systems.
• Carry out any other reasonable task as assigned by the management.
• Bachelors Degree in Business Administration / Accounting / Finance.
• Minimum of 2 years experience in leasing administration / Tenant relations.