Document Controller Full Time

Responsibilities

Key Tasks and Responsibilities:

• Gain experience in the following work area: iDocs
• Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
• Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
• Ensure project EDMS platform is set up meeting Client and McDermott technical requirements.
• Manages staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Advises Project Management Team on Document Management issues and interface processes and requirements
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
• Act as day-to-day interface for the Client, Suppliers, Subcontractors, etc. on day-to-day Document Management issues
• Facilitates and expedites the timely flow of technical information amongst project team members and external parties such as the Client and Suppliers via the EDMS
• Prepares, reviews, and issues defined project reports on document status including the Master Document Register
• Supervision of Document Management personnel on projects and provide timely feedback to the Document Management Department Manager of personnel performance
• Ensures proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi).
• Assist in the establishment, maintenance, development and improvement of Document Management processes, systems, and tools
• Participation in and leading of internal and external audits as required
• Provides regular status reports to Project and Department Management on Project Document Management workload and any issues
• Ensures active and frequent engagement with MOPEX counterpart/s for the project
• Deliver information required for handover and turnover in accordance with project contractual requirements
• Archiving of project records
• Provides lessons learned from project execution to Project Management and Department Management.
• Other responsibilities as assigned

Qualifications

Essential Qualifications and Education:

• Bachelor’s Degree in any stream or equivalent diploma (preferable in Computer Science)
• 10 years min Document Management experience with major contractor or consultant
• Good knowledge of Electronic Database Management System (EDMS) software, MS office and Adobe
• Computer literate on Microsoft programs: Word, Access, Power Point, Excel, Project
• Working knowledge of industry utilized EDMS tools
• Have wide experience with technical activities, including onshore and offshore operations
• Extensive functional, business, industry, and leadership expertise
• Ability to work as a team member as well as act as team leader
• Excellent organizational and time management skills. Detail oriented, dependable, and will to handle multiple priorities
• Successful communication skills, business acumen and assertive decision-making capability
• Certified iDocs Trainer (preferable).