Executive Assistant Full Time

About Us

We are a Dubai-based accounting and tax advisory firm seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative support to our leadership team.

Role Overview

The Executive Assistant will help the leadership team manage their schedules, communications, meetings, and priorities. The ideal candidate is polished, resourceful, and able to handle confidential matters while staying composed in a fast-paced professional environment.

Key Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Arrange business travel, including flights, accommodation, transport, and itineraries.
• Screen and manage calls, emails, and correspondence on behalf of executives.
• Prepare, proofread, and format reports, presentations, meeting materials, and correspondence.
• Coordinate internal and external meetings, including agendas, logistics, and follow-up actions.
• Track deadlines, commitments, and outstanding tasks to help ensure timely follow-through.
• Maintain organized digital and physical records, files, and contact lists.
• Liaise professionally with clients, colleagues, suppliers, and other stakeholders.
• Handle sensitive information and executive matters with discretion.
• Support special projects and other administrative tasks as required.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Proficiency in Microsoft Office, especially Outlook, Word, PowerPoint, and Excel.
• Professional judgment and the ability to handle confidential information.
• A proactive, dependable, and service-oriented approach.
• Familiarity with business practices in the UAE is an advantage.

Preferred Qualifications

• Diploma or bachelor’s degree in business administration or a related field.
• Experience supporting senior executives in a professional services firm.
• Knowledge of accounting, tax, or advisory services is an advantage.
• Familiarity with digital calendar, travel booking, and document management tools.

What We Offer

• Competitive salary based on qualifications and experience.
• Opportunity to work across a diverse portfolio of UAE and international clients.
• A professional advisory environment.
• Long-term career development and leadership opportunities.