Executive Secretary Full Time NEW

Looking for high paying Executive Secretary jobs in Dubai? Mashreq is offering excellent opportunities for professionals interested in executive administration, office management, and corporate support operations in UAE. These urgent admin jobs in Dubai are ideal for candidates experienced in calendar management, business correspondence, meeting coordination, document preparation, and executive support services. If you are searching for administrative jobs in UAE with visa sponsorship, competitive salary, and career growth, this is a great opportunity to work in the banking and financial services sector.

Job Purpose

Provide secretarial support to Group Head and assist in the general management of day-to-day affairs of the GH’s office and efficiently carry out job assignments.

Key Result Areas Executive & Administrative Support

• Provide comprehensive secretarial and administrative support to the GH of Retail Banking. • Manage calendars, appointments and meeting schedules. • Business Travel assistance – Visa, flight and hotel bookings • Handle GH reimbursements/claims and Team Expense in compliance with the policy. • Raise Vendor Invoices through Oracle Fusion Procurement System Communication & Coordination • Serve as the primary point of contact between the GH and Division Heads. • Handle incoming correspondence, emails, and calls with professionalism and discretion. Documentation & Records Management • Maintain and organize confidential documents, files, and records in compliance with banking and regulatory requirements. Workshop & Event Management • Organize Townhalls, workshops, and internal events. • Coordinate logistics including meeting rooms, catering, and vendor arrangements. Compliance & Confidentiality • Handle sensitive customer, financial, and business information with strict confidentiality. • Ensure administrative processes align with internal bank policies, procedures, and regulatory standards.

Key Skills & Competencies

– Strong organizational and time management skills – Excellent written and verbal communication skills – High level of discretion and confidentiality – Ability to work independently and manage multiple priorities – Attention to detail and accuracy – Professional business etiquette and stakeholder management – Strong problem solving and coordination abilities

Qualifications & Experience

– Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or a related field – Minimum 5–7 years of experience as an Executive Secretary or Senior Administrative Assistant in banking – Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) – Strong interpersonal and communication skills with good command over English. – Experience handling senior level executives and confidential information

Don’t miss this opportunity to secure a high paying Executive Secretary job in Dubai with Mashreq. These urgent administrative jobs in UAE offer excellent career growth, stability, and exposure to executive office and banking administration operations. Whether you are searching for executive assistant roles, corporate secretary jobs, or office administration positions in Dubai with attractive salary packages, this opportunity is a perfect fit. Apply now and build a successful career in the UAE banking and corporate sector.