Principal Accountabilities
Collection Activities
Supervise payment collection for various leasing income on regular basis, such as: Rents, Additional Rents, Service fees, Penalties, Utilities and Project fees.
Develop and generate records tracking process for all type of payments and
prepare invoices and ensure timely collection for various payments as per the agreed terms and conditions in the lease agreement.
Supervise collection process with finance team and tenants related to any outstanding payments.
Manage “Monthly Sales Reports” and “Annual Audited Sales Reports” collection and report submission on day to day,
Manager all communication sent to tenants (per brand and per site — more than
430) regarding utility payments and Additional Rent payments
Leasing and Administration Activities
Implement and update jn Property Management System, all activities related to Lease Agreements such as lease effective date, rent commencement date, fit out period, delays, EHS violation, and etc.
Assist the Retail Outlets Leasing Manager, in sourcing prospective Tenants, and assessing their concepts.
Generate and prepare Lease Agreements and Renewals, as per terms and conditions, generally prevailing in UAE and KSA market.
Update on weekly basis the amortization Rent, admin fees, service charge and security deposits for new and existing leases for line managers.
Conduct reconciliation of Rent Receipts, with F&A, on a monthly basis.
Maintain and update database for all tenancy contract details and its various terms and conditions as per the signed lease agreement as such as: trade license, shop details, shop size, location, rent details, rent commencement date, gross sales %, service fees, various penalties, opening date, termination details, and shop status.
Maintain records for all Companies, separately, based on Concept Categories.
Handle Termination Process and assist Retail Outlets Leasing Manager, on reconciliation of all relevant payments or dues of Tenants.
Keep records for all Bids / Offers, submitted by Tenants, for Audit purpose.
Perform high level of coordination and communication, with Tenants, on any operational issues with Retail Operation Dept / EHS / Maintenance / Finance.
Communicate and update Tenants on ENOC Standards and Procedures, as specified in QEMS documentation.
Constantly update the Tenants, about operational and Fit Out Guidelines, to ensure changes are adhered to by Tenants
Assist and update the Retail Outlets Leasing Manager, in all legal cases and maintain proper tracks for all cases.
Assist the Retail Quality and Process team, to assure that QEMS IS systematically and uniformly implemented.
Proiects and Fit out Activities
Prepare all records for Fit Out activities, related to Tenants, such as, NOC, drawings submission, power and water connection, completion certificate, opening date and etc.
Assist Retail Outlets Leasing Manager, to prepare Projects Reports, on Tenants Fit Out work, until operational date to determine the actual Rent commencement date.
Manage records for all Tenants Fit Out programs until shop operation.
Follow up with tenants on their fit out work.
Assist Tenants durin the Fit Out, to arran e for all necessa documents
depending on the Emirate, for Municipality / DEWA / SEWA / FEVVA / Land Department / Planning Section / Economic Department / Civil Defence and etc.
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