Office Administrator Full Time

Looking for high paying Office Administrator jobs in Dubai? Sandisk is offering excellent opportunities for professionals interested in office management, administrative operations, and corporate support services in UAE. These urgent admin jobs in Dubai are ideal for candidates experienced in office coordination, document management, scheduling, executive support, and administration operations. If you are searching for administrative jobs in UAE with visa sponsorship, competitive salary, and career growth, this is a great opportunity to work in the technology and corporate sector.

Job Description Office and Facility Management:

• Oversee and manage office lease agreements and license renewal processes for DAFZA and JAFZA offices
• Maintain and regularly update records such as PO Box renewal yearly
• office parking allocations, and renewal yearly and liaise with DAFZA authorities for updates or reassignments
• Coordinate with vendors and service providers for routine maintenance, including office cleaning, pest control, plant care, and other facility services
• Manage facility repairs and maintenance requests, liaising with building management for any premises-related issues or escalations
• Coordinate insurance renewals (office, assets, liability) in collaboration with the internal US insurance team
• Oversee utilities management, including Etisalat accounts, Wi-Fi subscriptions, UPS systems, and ensure operational efficiency
• Handle procurement of office supplies, IT equipment, stationery, and pantry/grocery items, ensuring adequate inventory control and vendor cost efficiency
• Administer courier and shipment services (local and international) through UPS, Aramex, and other approved service providers, maintaining shipment logs and cost tracking

Compliance And Licensing

• Manage and ensure timely renewal of trade licenses for DAFZA and JAFZA entities.
• Coordinate with relevant authorities for obtaining and renewing tax residency certificates, brand registration certificates, Dubai Chamber, and Dubai Customs documents
• Maintain close coordination with internal departments (Finance, Logistics, HR, IT) to ensure adherence to local compliance and regulatory requirements
• Administer Dubai Trade Portal access, maintaining updated importer/exporter codes and user credentials
• Serve as the primary contact for Importer Code updates with Agility, ensuring alignment and coordination with the operations and logistics teams

Administrative Support

• Manage all day-to-day correspondence, inquiries, and internal/external communications.
• Draft, review, and issue official letters and documentation, including but not limited to:
  • Clearance letters for DAFZA Security
  • NOC letters for internal or customer branding
  • Visa support letters and employee-related documentation
• Maintain proper document control and filing systems (digital and physical), ensuring accessibility and confidentiality.

Financial And Budgetary Responsibilities

• Process office-related invoices, ensuring accuracy and compliance with company procurement and finance policies; coordinate with the Accounts Payable team for timely payments.
• Manage petty cash and P-card transactions, maintaining proper documentation, approvals, and monthly reconciliation reports.
• Administer the DAFZA and JAFZA wallets, monitor expenses, and prepare monthly expenditure reports for submission to the Finance/AP department.
• Support in budget tracking and cost optimization initiatives related to office and facility operations.

HR And Internal Coordination

• Maintain up-to-date employee personnel files in line with UAE Labour Law, ensuring all documents are securely stored and accessible to authorized personnel.
• Coordinate the onboarding and offboarding process for employees, including visa applications, documentation, system access, and office access cards.
• Support medical insurance issuance and renewal processes for staff in coordination with HR.
• Plan, organize, and execute internal meetings, staff events, and team-building activities, managing logistics, venue bookings, and hospitality arrangements.
• Provide logistical support for visiting guests, including travel arrangements, hotel bookings, and transportation coordination.
• Liaise with corporate HR regarding UAE public holidays, office closures, and internal leave announcements.
• Provide administrative support for ad hoc projects and other cross-functional initiatives as required.

Qualifications Education and Experience:

• Associate or Bachelor’s degree – preferred
• 3–5 years of experience as office administrator, administrative assistant, or similar role- mandatory

Qualifications And Skills

• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• Proficient in MS-Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team. Good team player
• Ability to developand maintaineffective working relationships with others
• High level of professionalism and discretion
• Problem-solving orientation as well as adopting a proactive approach

Don’t miss this opportunity to secure a high paying Office Administrator job in Dubai with Sandisk. These urgent administrative jobs in UAE offer excellent career growth, stability, and exposure to corporate office operations. Whether you are searching for office management roles, executive assistant jobs, or admin coordinator positions in Dubai with attractive salary packages, this opportunity is a perfect fit. Apply now and build a successful career in the UAE administration and technology industry.