Office Manager Full Time NEW

Looking for Office Manager Jobs in Dubai with an opportunity to develop a professional career in corporate administration? Dubai Holding offers an environment for candidates interested in office management, business administration, corporate services and business operations. An Office Manager may coordinate daily office activities, support employees and management, oversee administrative processes, manage vendors, organize meetings and maintain workplace efficiency. Experience with facilities management services, procurement management, contract administration, expense management, document management, CRM software and ERP software can help professionals build valuable skills for administration and business support careers in the UAE.

Key Responsibilities

Administration and Office Management

• Manage the Head of Department’s daily schedule and prepare the information and documents required for meetings and appointments.
• Coordinate the administrative and logistical activities required for the efficient operation of the department.
• Develop and maintain office management, filing, and document-control systems to ensure information is organised, secure, easy to retrieve, and effectively tracked.
• Handle confidential, meeting-related, and project information with discretion and accuracy.
• Screen correspondence and telephone calls, prepare or coordinate responses, and redirect enquiries to the appropriate stakeholders.
• Liaise with management, specialist and administrative teams, and external contacts on behalf of the Head of Department.
• Manage calendars, schedule appointments, coordinate meeting logistics, and arrange travel and accommodation.
• Support departmental invoicing by creating purchase orders and coordinating the review, approval, payment, and receipt of invoices.
• Coordinate the purchase, maintenance, and replacement of office supplies and equipment.
• Prepare clear and accurate communications and documents for internal and external stakeholders.
• Maintain an accurate filing system for financial documents, meeting notes, and other departmental records.
• Track projects and provide timely progress updates to the Head of Department.
• Perform other duties as required to support departmental priorities.

Self-Management

• Deliver individual objectives and priorities in line with Dubai Holding Group Services Procurement and broader Group Services goals, meeting agreed milestones.
• Complete assigned learning and development initiatives and apply new knowledge to improve existing ways of working.
• Demonstrate a customer-centric approach, a high-performance mindset, and a commitment to innovation and value creation.

Key Stakeholders

Internal

• Procurement Excellence team
• Tactical Sourcing teams
• Category Management teams
• Internal Audit and Finance functions
• Other Group Services departments

External

• Suppliers
• Vendors
• Service providers

Behavioural Competencies

• Strategic orientation
• Customer focus
• Intrapreneurial thinking
• Talent focus and employee centricity
• Process excellence and execution focus
• Innovation

About You:

The ideal candidate will bring a strong blend of office management experience, stakeholder coordination skills, and a customer-focused approach.

Qualifications

• Bachelor’s degree or equivalent qualification.
• Up-to-date knowledge of office management technologies and digital tools.

Experience

• At least 5 – 10 years of experience in office management or a related administrative role.
• Strong understanding of administrative compliance requirements.
• Experience in a comparable office management role is preferred.
• Experience within an administrative shared services environment is preferred.
• Experience working in the Middle East is an advantage.

Technical Skills

• Administrative and office management
• Stakeholder management
• Knowledge of compliance requirements and practices
• Compliance training and awareness coordination
• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor.

An Office Manager career in Dubai can provide valuable exposure to business operations management, corporate administration, facilities management, property management, vendor management and professional business services. Working with Dubai Holding can help professionals strengthen their organizational, communication, coordination and administrative capabilities while gaining experience in a structured corporate environment. Candidates searching for Office Manager Jobs UAE, Administrative Manager Jobs Dubai, Business Support Jobs Dubai, Corporate Administration Jobs Dubai, Facilities Management UAE, Property Management Services Dubai, Contract Management, Business Administration Jobs UAE and Professional Services Jobs Dubai can consider this opportunity for long-term professional growth.