Office Manager Full Time NEW

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

Role Summary

Main roles and responsibilities as Office Manager and Head of the support team are across: Administration, Finance, Catering and Facilities, for two entities in Dubai: Clarksons FZCO and Clarksons Futures Limited (FZ Branch). This is an important role and as Office Manager, you will unite and manage the Support team and oversee all office functions to ensure the smooth running of the office. The role is very diverse and includes everything from performance monitoring and conducting annual salary reviews for the Support team to creating and ensuring adherence to local company policies and procedures. The Office Manager also liaises closely with the managing director, finance manager and heads of departments along with global managers and colleagues. A “no job is too small” attitude is required.

What you’ll be doing

• Office Administration related: Manage the Administration team and oversee administrative matters including events, travel and hotel bookings, service apartments, insurance, catering and facilities staff, and health and safety functions.
• Accounts related: Liaise with Accounts/Finance Manager, monitor office expenses, support expenses authorisation, and assist as an authorised signatory on the bank when appropriate.
• Property related: Act as main contact with building and community manager, manage company premises, oversee rental/sale processes, office appearance, maintenance, and coordinate office moves.
• IT related: Work closely with IT and HR to ensure high standards of IT services, optimise seating arrangements, and monitor local network drive usage.
• Company Secretary role: Liaise with CoSec in London, act as main contact for Dubai Multi Commodities Centre (DMCC), maintain company documentation, organise Board meetings, and handle carbon data reporting.
• Compliance role: Support compliance for Dubai, attend seminars and calls, liaise with sanctions and KYC teams, assist employees on compliance matters, and monitor compliance software usage.
• Other: Undertake additional duties as required to meet business needs.

What we’re looking for

• Integrity and respect, drive, relationship building, collaboration, resilience, and smart problem-solving abilities.
• 5+ years of experience in global mobility, immigration, or related fields.
• Strong knowledge of international immigration laws, tax regulations, and employment policies.
• Exceptional organisational skills and ability to manage multiple tasks.
• Strong communication and interpersonal skills.
• Flexible, proactive, team player with strong ethics and discretion.
• Proficient in MS Office (PowerPoint, Excel, Word, Outlook).