Receptionist Full Time NEW

Receptionist jobs in Dubai offer candidates an opportunity to develop professional communication, client service, and office administration skills. DLA Piper may interest applicants looking to work in a professional legal services environment where reception and administrative support contribute to smooth daily operations. Depending on the vacancy, responsibilities may include greeting visitors, answering calls, coordinating meeting rooms, managing appointments, handling correspondence, and directing client inquiries to the appropriate team. Candidates searching for Law Firm Receptionist jobs UAE, Legal Administrative Assistant jobs Dubai, and Corporate Receptionist careers Dubai should review the vacancy details to confirm the required qualifications and experience. Professional communication, organization, discretion, and attention to detail can be valuable for this position.

Main duties and responsibilities

• Provide a first class, professional and courteous reception service to guests and colleagues. Working as part of the Reception team to deliver an efficient reception service to the firm.
• Ensure visitors are greeted and attended to in an efficient, courteous and responsive manner at all times. Be proactive in the management of visitors, ensuring that no visitor is left unattended or unmanaged.
• Attend to reception calls, both internal and external, and divert to the relevant department / individual and manage driver calendars by assigning jobs as required.
• Book meeting rooms in MS Outlook and arrange any pre-requisites for the meetings, read and respond to reception emails in a timely manner.
• Take refreshment requests from the meeting rooms, prepare beverages and serve. Collect used crockery from meeting rooms, hand wash and keep ready for next use. Track and replenish stock of client kitchen items, meeting rooms supplies, coffee machine consumables, crockery, etc.
• Prepare the meeting room in advance by connecting presentation laptops with presentation files in Microsoft PowerPoint, MS Teams meeting links, flashdrives, pointers /clickers, notepads, pens, projector / TV, window blinds management, flip chart boards, markers, arranging additional chairs or any pre-requisites for the meeting.
• Ensure catering is arranged as per request, served at the correct time and catering bills are processed timely.
• Ensure the reception and meeting room areas are maintained, kept tidy at all times and in excellent condition. Report any maintenance or related problems to the appropriate department immediately as they become apparent. Work in co-operation with colleagues in the Property & Workplace department and in other departments to ensure the smooth and efficient operation of the reception and meeting room areas.
• Work in co-operation with security teams on car parking and other related areas of visitor management. React efficiently and promptly to any queries, requests or problems.
• Assist with maintaining, in an efficient and timely manner, all reception and meeting room related documentation. Ensure any brochure stands, newspapers and magazines etc are kept tidy and up to date.
• Ensure any reception and meeting room service level agreements are adhered to and attend staff meetings as appropriate.
• Respond effectively, promptly and reliably to general enquiries from internal and external contacts. Recognise issues arising from disability and special needs of visitors, recognise impact of cultural differences and expectations of different culture, appreciate the role of others in the Property & Workplace team, and in the organisation in general.
• Support other members of the Reception and Property & Workplace teams and provide adequate cover in the absence of department staff.
• Read and understand the requirements of the firm’s Health and Safety policy and ensure that it is applied appropriately.
• Undertake ad hoc projects as directed by the Office Manager and any other duties which may reasonably be deemed to come within the scope of the role.

About You

Qualification/Experience required

• Highschool graduate or higher.

Software qualification

• Mircrosoft programs like Outlook, Excel, PowerPoint, Teams.

A Receptionist position in Dubai can provide useful experience in client communication, office coordination, and professional administration. Candidates interested in DLA Piper careers UAE, Legal Support jobs Dubai, Law Firm careers in Dubai, and Corporate Administration jobs UAE should check the official vacancy listing for accurate information about responsibilities, eligibility, and application procedures. Highlighting relevant reception experience, computer skills, professional communication, and organizational abilities can strengthen an application. For job publishers, providing verified vacancy information and useful application guidance helps readers make informed decisions and supports sustainable SEO performance.