Document Controller Full Time NEW

The demand for Document Controller jobs in Dubai continues to grow as engineering and infrastructure companies expand their project documentation and document management operations across the UAE. Zutari, a globally recognized engineering consultancy firm, is offering excellent opportunities for professionals interested in technical documentation, project document control, and digital document management systems. Candidates searching for document controller jobs in Dubai UAE can gain valuable experience in engineering documentation, project records management, document tracking systems, and construction project administration while working in a dynamic professional environment.

Responsibilities

• Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
• Develop, document, and communicate the document control plan to project stakeholders.
• Ensure full compliance with document control standards and governance.
• Support team members by guiding them through document control procedures and best practices.
• Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
• Ensure consistent document formatting, numbering, revision control, and workflow tracking.
• Coordinate document distribution, reviews, and approvals internally and externally.
• Maintain up-to-date document registers and ensure traceability through electronic audit trails.
• Monitor contractor, vendor, and supplier documentation and maintain accurate records.
• Prepare regular reports on documentation status and project deliverables.
• Support project closeout by preparing high-quality handover documentation.
• Manage drawing issuance and assist with quality audits and compliance checks.
• Uphold document integrity and version control under tight timelines and shifting priorities.

Minimum Qualifications & Experience

• Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
• Strong command of English (written and verbal) is essential.
• Solid understanding of project and document control principles and systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
• Willingness and ability to work on-site full time, based at the project location

Desirable Qualifications

• Degree in Business Administration, Project Management, or related field.
• Previous experience in administrative, data entry, or document coordination roles.
• Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.

Key Competencies & Attributes

• Strong organizational skills and attention to detail, with the ability to multitask across projects.
• Team-oriented with excellent interpersonal and communication skills.
• Self-motivated, accountable, and capable of working independently.
• Solution-focused and analytical thinker with a proactive approach to challenges.
• Able to communicate effectively with technical and non-technical stakeholders.
• Demonstrates cultural sensitivity and adaptability in a diverse workplace.
• Commitment to workplace safety and continuous improvement.

Working as a Document Controller in Dubai with Zutari offers strong career growth in the UAE’s expanding engineering, construction, and infrastructure consulting sector. Professionals with expertise in document management systems, project documentation control, technical record keeping, and engineering administration can progress into advanced roles such as Senior Document Controller, Project Administrator, or Document Control Manager. With increasing demand for document controller jobs in Dubai UAE, this role provides long-term career stability, professional development, and valuable experience in large-scale engineering projects.