Document Controller Full Time

Are you looking for a rewarding Document Controller Job in Abu Dhabi with a leading organization? AD Ports Group is seeking detail-oriented professionals to manage document control processes, records administration, and project documentation activities. This opportunity is ideal for candidates interested in document controller jobs in Abu Dhabi, records management, document management systems, project administration, and compliance documentation. The role offers valuable exposure to digital document control platforms, quality assurance procedures, information management systems, and corporate documentation standards, making it an excellent opportunity for professionals seeking long-term career growth.

Responsibilities Core Responsibilities

• Create, update, and maintain a centralized project database, including key project information, assigned project team members, stakeholders, and their contact details.
• Manage and support EDMS user access for internal teams, contractors, and consultants, including system orientation and training on EDMS functionalities.
• Prepare and manage document distribution matrices for new and ongoing projects, updating them as required and distributing documents accordingly.
• Capture, archive, distribute, and track all incoming and outgoing project documents.
• Ensure all documentation complies with internal Document Control Center (DCC) standards, procedures, and quality requirements.
• Conduct quality checks on documents before distribution, verifying formatting, revision control, and compliance with project standards, while maintaining strict confidentiality and security of controlled documents.
• Ensure that document changes are properly reflected, controlled, and recorded in archives in accordance with approved procedures.
• Monitor document submissions and reviews, and identify and escalate delays, discrepancies, or non‑compliant submissions to relevant stakeholders.
• Prepare dashboards and summary reports on project documentation status, ensuring confidentiality, security, and proper handling of all controlled documents.
• Support team members and stakeholders by providing guidance on document control processes, EDMS usage, and assistance with document upload or submission issues.
• Contribute to the continuous improvement of document control workflows, procedures, and EDMS functionality, including system upgrades and enhancements.
• Prioritize tasks effectively to manage multiple document submissions and review cycles simultaneously.
• Work effectively under pressure and manage high volumes of documentation within tight deadlines.
• Assist the handover team with document control activities related to project close‑out and handover documentation, ensuring compliance with approved requirements
• Maintain document records in accordance with approved retention requirements and support audits, inspections, and information requests as required

Qualifications

Secondary School. Bachelor’s degree is a plus