Administrative Assistant Full Time NEW

Looking for Administrative Assistant Jobs in Sharjah? General Enterprises Co. offers an opportunity for organized and professional candidates interested in office administration, business support, document management, operations coordination, and corporate services. This opportunity is suitable for candidates searching for Administrative Jobs Sharjah, Office Administration Jobs UAE, Administrative Assistant Jobs UAE, Business Support Jobs Sharjah, and Office Coordinator Jobs UAE. An Administrative Assistant position can provide valuable experience in coordinating schedules, preparing documents, managing emails and telephone calls, maintaining office records, arranging meetings, handling correspondence, supporting internal departments, and helping ensure smooth day-to-day business operations.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to management and office staff.
• Assist with preparing, organizing, and maintaining office documents and records.
• Handle routine administrative tasks and ensure they are completed accurately and on time.
• Maintain proper filing systems for physical and digital documents.
• Prepare letters, reports, forms, and other administrative documents when required.
• Assist with photocopying, scanning, printing, and document distribution.
• Ensure office records are properly organized and easily accessible.

Data Entry & Record Management

• Perform accurate data entry and updating of company records.
• Maintain spreadsheets, databases, registers, and administrative files.
• Enter and update information using Microsoft Excel and other office applications.
• Check data for accuracy, completeness, and consistency.
• Organize documents and information for easy retrieval.
• Maintain confidentiality of company and employee information.
• Support management with preparation of basic reports and summaries.

MS Excel & Microsoft Office

• Use MS Excel for data entry, reports, tracking sheets, calculations, and record management.
• Prepare and update Excel-based reports and administrative trackers.
• Use Microsoft Word to prepare letters, documents, and reports.
• Manage basic email communication using Microsoft Outlook.
• Prepare presentations and other documents using Microsoft Office applications when required.
• Maintain accurate electronic records and folders.
• Learn and adapt to new office software and systems as required.

Communication & Coordination

• Handle routine internal and external communication professionally.
• Respond to emails, phone calls, and administrative inquiries when required.
• Coordinate with different departments to collect information and complete administrative tasks.
• Schedule meetings and appointments as instructed.
• Communicate important updates to relevant team members.
• Maintain professional relationships with employees, customers, suppliers, and visitors.
• Support management with follow-ups and coordination activities.

Office Coordination

• Assist in maintaining smooth daily office operations.
• Coordinate office supplies and inform management when items need replenishment.
• Maintain records of stationery and administrative materials.
• Assist with meeting arrangements and office events.
• Coordinate with suppliers and service providers when required.
• Support travel, accommodation, or other administrative arrangements as assigned.
• Assist with general office organization and workplace requirements.

Management Support

• Provide administrative assistance to managers and supervisors.
• Prepare reports, schedules, correspondence, and documents as requested.
• Assist with meeting preparation and maintain relevant records.
• Follow up on assigned tasks and pending administrative matters.
• Maintain calendars, appointments, and schedules when required.
• Support management with special administrative projects.
• Perform other reasonable duties assigned by management.

Requirements

• Good knowledge of MS Excel and Microsoft Office.
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Previous administrative experience is preferred.
• Good written and verbal communication skills.
• Ability to prepare professional emails, documents, and reports.
• Strong data entry and record-keeping abilities.
• Ability to manage multiple tasks and meet deadlines.
• Good time-management and prioritization skills.
• Ability to work independently and as part of a team.
• Professional attitude and positive approach to work.
• Ability to maintain confidentiality of company information.
• Candidates available in Sharjah/UAE are preferred.
• UAE administrative experience will be an added advantage.
• Willingness to learn new systems, procedures, and office processes.