Administrative Assistant Full Time NEW

Are you searching for a rewarding Administrative Assistant Job in Sharjah with a globally respected industrial engineering company? Forbes Marshall is seeking highly organized and detail-oriented professionals to support office administration, executive coordination, and business operations. This opportunity is ideal for candidates interested in administrative assistant jobs in Sharjah, office administrator careers, business administration roles, executive support positions, and corporate administration jobs in the UAE. The position offers valuable exposure to document management, office coordination, business communications, records administration, and operational support functions, making it an excellent opportunity for professionals seeking long-term career growth.

Responsibilities

1. Support Customers & Logistics
   • Enter customer Purchase Orders (POs) into the system accurately.
   • Track materials and inventory movement.
   • Coordinate with warehouse and delivery teams to ensure timely invoicing and smooth order fulfillment.
2. Manage Finance Operations
   • Handle local invoicing activities.
   • Monitor and track Accounts Receivable (AR) and Accounts Payable (AP).
   • Process and manage day-to-day vendor payments.
3. Assist with Import Logistics
   • Prepare import purchase orders under the guidance of the Admin Manager.
   • Coordinate with Custom House Agents (CHA) for customs clearance activities.
   • Support quarterly inventory reviews and stock verification.
4. Review Team Expenses
   • Verify travel expense and imprest (petty cash) claims.
   • Ensure receipts and supporting documents are properly matched.
   • Prepare monthly and annual consolidated expense statements.
5. Support Audits & Compliance
   • Prepare data and documentation for VAT returns and tax computations.
   • Assist in the preparation of financial statements, including Balance Sheet and Profit & Loss reports.
   • Coordinate with auditors and provide required documentation during audits.
6. Insurance Administration
   • Support the management and renewal of office insurance policies.
   • Maintain records for inventory, medical, workmen’s compensation, and vehicle insurance coverage.
7. General Administrative Support
   • Assist with routine administrative, operational, and commercial activities.
   • Contribute to the efficient functioning of the regional office.
8. Collaborate with Global Teams
   • Work closely with colleagues in India and other international offices.
   • Gain exposure to regional and global business operations within Forbes Marshall.

Qualifications

• Education:
  • Bachelor’s or Master’s degree in Commerce, Business Administration, Finance, Accounting, Economics, or a related field.
  • Preferred qualifications include B.Com, M.Com, BBA, MBA (Finance), or equivalent.
• Experience:
  • 2–4 years of experience in accounting, finance support, office administration, or trading operations.
  • Experience in commercial operations or transaction management is an advantage.
• Location:
  • Candidates currently residing in or willing to relocate to Sharjah or Dubai, UAE, are highly preferred.

Required Skills

1. Financial Literacy
   • Strong understanding of financial data, accounting principles, and reporting.
2. Organizational Skills
   • Ability to manage multiple responsibilities while meeting deadlines.
3. Communication Skills
   • Professional verbal and written communication skills for interaction with internal teams, vendors, and service providers.
4. Process Orientation
   • Ability to follow standardized procedures and maintain accurate documentation.

Preferred Skills

1. Technical Proficiency
   • Hands-on experience with Oracle ERP systems.
   • Advanced working knowledge of Microsoft Excel.
2. Cross-Border Collaboration
   • Experience working with international teams or parent organizations.
   • Ability to coordinate effectively across different regions and cultures.