Administrative Assistant Full Time NEW

Are you searching for a rewarding Administrative Assistant Job in Abu Dhabi with a leading energy and logistics organization? ADNOC Logistics & Services is seeking highly organized professionals to support office operations, document management, and administrative coordination activities. This opportunity is ideal for candidates interested in Administrative Assistant jobs in Abu Dhabi, office administrator careers, executive support roles, business administration positions, logistics administration jobs, and corporate operations opportunities in the UAE. The role offers valuable exposure to office management, document control, scheduling, business communication, and operational support functions, making it an excellent opportunity for professionals seeking long-term career growth.

Job Specific Accountabilities (Part 1)

• Type, proofread and distribute a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
• Complete and process standard forms, and prepare routine letters and reports from brief notes or verbal instructions.
• Establish and maintain a filing system. Requisitions, maintains and distribute office stationery and supplies.
• Receive telephone call at the office of assigned supervisor, answer queries and schedule appointments. prepare a list of telephone contacts and position for communication, invitation and letter address.
• Answer and make telephone calls. Take down and pass messages as directed.
• Receive, sort and distribute all incoming mail. Make copies as needed and presents to supervisor. Prepare outgoing mail for dispatch. Maintain a proper register and tracking for incoming / outgoing mail.
• Arrange for meetings as instructed that includes arranging conference rooms, visual aids and refreshments, attending meetings to take minutes and scheduling the meeting appointment with the participants.
• Perform other similar or related duties as assigned, such as compiling and circulating data, etc.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Policies, Systems, Processes & Procedures

• Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.

Innovation and Continuous Improvement

• Contribute to the identification of areas and opportunities for continuous improvement in the operating procedures and functional processes.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare Section progress reports for Company Management.

Generic Accountabilities (continue)

Internal Communications & Working Relationships

Frequent contacts with all employees in ADNOC and group companies as required.

External Communications & Working Relationships

Occasional contacts with third party vendors/ auditors

Minimum Qualification

Secondary School certificate

Minimum Experience, Knowledge & Skills

• 4 years’ experience in data preparation and computer operations support in a large organization.
• Good knowledge of office management systems & procedures.
• Good communication skills.

Joining ADNOC Logistics & Services as an Administrative Assistant in Abu Dhabi offers an excellent opportunity to develop expertise in office administration, business operations support, and corporate coordination processes. The role provides hands-on experience in document management, executive assistance, meeting coordination, data management, administrative reporting, and logistics support activities. Whether your goal is to advance into positions such as Administrative Officer, Executive Assistant, Office Manager, Operations Coordinator, Business Support Specialist, or Administration Manager, this opportunity can significantly strengthen your professional profile and career prospects. Candidates seeking rewarding Administrative Assistant jobs in Abu Dhabi with strong long-term growth potential are encouraged to explore this opportunity with ADNOC Logistics & Services.