Document Controller Full Time

Gardinia Contracting offers an exciting career opportunity for professionals interested in Document Controller jobs in Dubai, UAE. This position is suitable for candidates with strong organizational, documentation and administrative skills. Professionals seeking careers in construction project management, document management systems and contract administration can explore this opportunity to advance their careers.

Responsibilities

• Establish, maintain, and administer the document control system (EDMS) for incoming and outgoing project correspondence, drawings, specifications, and technical submittals
• Register, log, and distribute drawings, RFIs, method statements, ITPs, NCRs, and other project documents to relevant stakeholders in a timely manner
• Maintain accurate document registers and transmittal logs, ensuring version control and traceability of all project documentation
• Coordinate with consultants, contractors, subcontractors, and client representatives for document submission, review, and approval cycles
• Ensure all documents are formatted, coded, and filed according to project document numbering and naming conventions
• Track document status (submitted, under review, approved, rejected, resubmitted) and generate regular status reports for project management
• Support the preparation of monthly progress reports, meeting minutes, and document tracking dashboards
• Ensure compliance with ISO 9001 and project-specific quality management procedures related to document control
• Archive and maintain both physical and electronic project records in accordance with company retention policies
• Coordinate document handover process at project close-out, including as-built drawings, O&M manuals, and final project records
• Provide training and guidance to junior document control staff or project coordinators, where applicable
• Liaise with IT/EDMS support teams to resolve system issues and improve document workflows

Requirements

• Bachelor’s degree or diploma in Engineering, Business Administration, or a related field (or equivalent professional experience)
• Minimum 3–5 years of experience as a Document Controller, with proven experience in a Consultant or Contracting firm
• Prior experience on building construction projects is mandatory (residential, commercial, or mixed-use developments preferred)
• Proficiency in document management systems such as Aconex, SharePoint, BIW, or equivalent EDMS platforms
• Strong working knowledge of MS Office (Word, Excel, Outlook) and PDF management tools
• Familiarity with construction project documentation standards, including drawing registers, RFIs, submittals, ITPs, and NCRs

Candidates interested in the Document Controller vacancy in Dubai with Gardinia Contracting can explore this opportunity to develop their careers in the construction industry. Prepare an updated CV highlighting document management experience, project documentation, recordkeeping and software proficiency. Review the eligibility requirements and follow the company’s official recruitment process to apply.