Office Manager Full Time NEW

Are you searching for a rewarding Office Manager Job in Abu Dhabi with a prestigious investment and business group? Abu Dhabi Capital Group is seeking experienced and highly organized professionals to oversee office administration, business operations, and executive support functions. This opportunity is ideal for candidates interested in Office Manager jobs in Abu Dhabi, office administration careers, administrative manager roles, business administration jobs, corporate office positions, and executive support opportunities in the UAE. The role offers valuable exposure to office operations, facilities management, administrative coordination, business support services, vendor management, and corporate governance, making it an excellent opportunity for professionals seeking long-term career growth.

• Manage the day-to-day operations of ADCG offices, ensuring a professional, safe, and efficient working environment.
• Oversee office facilities, preventive maintenance programs, space utilization, and workplace improvements.
• Coordinate annual maintenance contracts for office equipment, facilities, security systems, access control systems, and other operational requirements.
• Liaise with building management, landlords, contractors, and service providers regarding maintenance, repairs, and office enhancements.
• Manage Civil Defense compliance requirements and coordinate inspections, certifications, and renewals.
• Ensure adherence to health, safety, and workplace standards across all office locations.
• Supervise office support staff, including drivers, office assistants, cleaners, and outsourced service providers.

• Manage office-related procurement activities in accordance with company policies.
• Source suppliers, obtain quotations, conduct commercial evaluations, and negotiate costs and service agreements.
• Administer vendor onboarding and maintain supplier records.
• Monitor supplier performance and ensure service-level commitments are achieved.
• Support contract renewals and vendor relationship management.
• Identify opportunities for cost optimization and improved service delivery.
• Process purchase requests, purchase orders, and payment requests through Microsoft Dynamics.
• Review and validate invoices, delivery notes, statements of account, and supporting documentation.
• Coordinate with Finance to ensure timely invoice processing and vendor payments.
• Maintain accurate records within Microsoft Dynamics and other company systems.
• Generate administration and procurement reports as required.
• Coordinate domestic and international business travel arrangements, including flights, accommodation, visas, transportation, and travel-related requirements.
• Manage travel bookings through approved travel providers and ensure compliance with company policy.
• Support visiting executives, board members, candidates, and guests with travel and logistics arrangements.
• Monitor travel expenditure and identify opportunities for efficiencies and savings.
• Manage office supplies, stationery, pantry inventory, and operational consumables.
• Ensure all office equipment and resources are available and functioning effectively.
• Coordinate meeting rooms, visitor access, parking arrangements, and business hospitality requirements.
• Maintain administration records, contracts, licenses, permits, and operational documentation.
• Support company events, employee engagement activities, and corporate initiatives.
• Identify opportunities to automate and improve administrative and operational processes.

• Leverage technology solutions to improve service delivery, reporting, and operational efficiency.
• Support digital transformation initiatives involving administration and workplace management.
• Recommend innovative solutions that enhance employee experience, workplace efficiency, and cost control.
• Support onboarding activities, including workspace readiness, equipment allocation, and employee logistics.
• Coordinate visa-related and relocation administration activities where required.
• Provide administrative support to HR processes and employee lifecycle activities as needed.

Experience & Educational Qualifications

• 5–8 years of experience in Office Management, Administration, Facilities Management, or Corporate Services.
• Proven experience managing procurement activities, vendor relationships, and office operations.
• Experience processing invoices and purchase requests through ERP systems, preferably Microsoft Dynamics.
• Prior experience within a corporate, family office, holding company, or facilities/real estate services environment is preferred.
• Bachelor’s Degree in Business Administration, Operations Management, Facilities Management, or a related discipline.

Joining Abu Dhabi Capital Group as an Office Manager in Abu Dhabi offers an excellent opportunity to build expertise in office administration, corporate operations, and business management. The role provides hands-on experience in executive office management, administrative leadership, facilities coordination, budget administration, vendor and contract management, business process improvement, and strategic office operations. Whether your goal is to advance into positions such as Senior Office Manager, Administration Manager, Business Operations Manager, Corporate Services Manager, General Manager – Administration, or Director of Administration, this opportunity can significantly strengthen your professional profile and career prospects. Candidates seeking rewarding Office Manager jobs in Abu Dhabi with excellent long-term career growth are encouraged to explore this opportunity with Abu Dhabi Capital Group.