Office Manager Full Time NEW

Looking for Office Manager Jobs in Dubai? DiliTrust Careers is hiring experienced professionals to oversee office administration, business operations, facilities coordination, executive support, and workplace management. This opportunity is ideal for candidates seeking Office Manager Jobs UAE, Administrative Manager Jobs Dubai, Office Administration Jobs UAE, Operations Manager Jobs Dubai, and Corporate Administration Jobs UAE. Join a globally recognized technology company that offers competitive salaries, excellent employee benefits, and exceptional career advancement opportunities.

Your tasks :

Administrative and Office Operations

• Manage office supply inventory and place necessary orders
• Oversee office maintenance, cleaning, and security
• Coordinate office layout, seating arrangements, and workspace optimization
• Organize and maintain company records, documents, and databases
• Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.
• Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements.

Human Resources and Employee Support

• Assist with onboarding new employees and organizing orientation sessions
• Act as a point of contact for employee inquiries regarding office policies
• Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
• Plan and coordinate team-building activities and corporate events

Financial and Budget Management

• Manage office budgets, monitor expenses, and process invoices
• Collaborate with the finance team on expense reporting and cost optimization
• Negotiate contracts with suppliers and service providers

Sales administration and invoicing:

• Record contracts, amendments, signed quotes, and customer orders in the internal information system

Issue customer invoices

• Monitor accounts receivable and follow up with customers in collaboration with the customer service team
• Share all relevant information with internal and external stakeholders, including the accounting firm

Communication and Coordination

• Serve as a liaison between various departments and external stakeholders
• Manage internal communications and distribute company-wide announcements
• Schedule and coordinate meetings, travel, and logistics

Profile required:

• 3 years of experience in office administration
• Office management experience.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Fluent English, Arabic & French

Our values:

At DiliTrust, our values guide everything we do. Trust is our foundation, ensuring transparency and integrity in every action.

We promote inclusion, fostering a culture of empathy, diversity and belonging, where everyone’s voice is valued.

We foster a hands on spirit, encouraging initiative, resilience and action-oriented thinking to meet challenges.

We strive for excellence, constantly pushing boundaries to drive innovation, and demonstrating generosity in all our endeavors.

Above all, we succeed as a team, united by a common goal: collaboration.

Recruitment process:

• HR interview
• Regional Manager & Head of Sales Manager
• Chief People Officer Interview

Advance your administration career by applying for Office Manager Jobs in Dubai with DiliTrust. Candidates with expertise in office operations, executive support, facilities management, vendor coordination, HR administration, budget management, Microsoft Office, and business administration can enjoy attractive salary packages, comprehensive employee benefits, and outstanding professional development. Apply today to secure one of the leading Office Manager Jobs UAE and build a rewarding future with an innovative international organization in Dubai.