Executive Assistant Full Time NEW

Are you searching for a rewarding Executive Assistant Job in Dubai with a world-renowned luxury goods company? Richemont is looking for highly organized and proactive professionals to provide executive support, manage schedules, and coordinate business operations. This opportunity is ideal for candidates interested in Executive Assistant jobs in Dubai, personal assistant careers, executive secretary roles, administrative assistant positions, office administrator jobs, and corporate administration opportunities in the UAE. The role offers valuable exposure to executive calendar management, business communication, meeting coordination, travel management, document administration, and executive office operations, making it an excellent opportunity for professionals seeking long-term career growth.

Key Responsibilities

Organization and Scheduling

• Manage the calendar and schedule appointments (organize meetings, logistics) in liaison with all Maisons and HQ in Geneva.
• Organize and coordinate business trips for the CFO.
• Organize and coordinate MEIAT visits for Richemont HQ or Maisons HQ visitors and ensure professional welcoming of guests (agendas, meetings, transportations in liaison with the HQ EA, etc.)
• Schedule the 2 x annual MEIA Board meetings, 1 x annual MEIA BU meeting and all Regional meetings such as 2 x annual Townhall and Market Business Review, monthly direct report meetings, 2x annual Finance Townhalls and Top 30 quarterly meetings and all annual conferences.

Administrative support

• Prepare reports and verbal or written correspondence on behalf of CFO
• Write the minutes of meetings she is attending
• Draft/write PowerPoint presentation in liaison with other departments (for ex the Board and BU meetings)
• Prepare documents, templates as needed by the CFO
• Acts as custodian of corporate documents and records
• Compose and prepare confidential correspondence, reports, and other documents
• Create and maintain filing systems
• Perform confidential duties and related special projects using a high level of discretion and personal judgment
• Maintain and coordinate a high volume of sensitive and confidential material
• Prepare and send couriers and other necessary mails, etc.
• Manage the Management Department T&E budget, UAE Finance department budget, and follow up
• Submit the CFO expenses reports on time
• Validate the compliance of CFO’s direct reports’ expenses in Concur

Office / employee coordination

• Be a facilitator of communication between the CFO and direct reports team members but also all Maisons teams (locally and in HQ or other markets)
• Prepare internal communication memos within Finance department
• Update the Finance organizational chart proactively
• Prepare announcements for the department on behalf of CFO
• Organize team meetings and team building activities in coordination with the HR department

Internal Communication

• Act as key contact between the CFO and the directors/director’s assistants and other departments at regional and international level
• Facilitate collaboration within regional Finance market teams
• Facilitator with HQ and regional leadership team
• Ensure distribution flow of information
• Will be part of Finance talent program organization, planning, scheduling and logistics (Finance accelerator).

Project management

• Manage special and regional projects at the direction of CFO (regional events, corporate projects)

Education

• BA’s degree

Required Experience

• 8 to 10 years as Executive Assistant
• Technical skills / abilities
• Fluent in English
• Good knowledge of Microsoft Office

Personal Skills

• Professional attitude, integrity, and high level of discretion are essential, as well as the ability to communicate appropriately at all levels
• Highly flexible and organized person, able to handle last-minute changes or requests, multiple tasking
• Task focused, able to meet tight deadlines and set priorities according to business needs
• Great ability to anticipate needs
• Strong communication and team spirit
• Use to deal with last minute challenges and ambiguities