Purchasing Assistant Full Time

Looking for Purchasing Assistant Jobs in Abu Dhabi with an opportunity to develop your career in procurement and business operations? Capital Motion can be an attractive workplace for professionals interested in purchasing management, procurement operations, supplier coordination, inventory control, and supply chain management. A Purchasing Assistant supports daily purchasing activities by communicating with suppliers, preparing purchase orders, comparing quotations, maintaining procurement records, and monitoring deliveries. Familiarity with procurement software, ERP procurement systems, vendor management, cost management, and inventory management can be valuable for candidates seeking long-term opportunities in the UAE.

Key Responsibilities

Procurement Coordination

• Assist in sourcing and ordering food, beverage, and non-food items based on approved requisitions.
• Liaise with suppliers to confirm availability, pricing, and delivery schedules.
• Ensure all purchases are made in accordance with company policies and budget guidelines.

Documentation Records

• Prepare and process purchase orders, ensuring accuracy and completeness.
• Maintain organized records of supplier contracts, quotations, and delivery notes.
• Track and update procurement logs and ensure timely follow-up on pending orders.

Supplier Management

• Support the evaluation of supplier performance in terms of quality, reliability, and cost.
• Assist in maintaining an updated database of approved vendors.
• Communicate with suppliers regarding order status, discrepancies, and returns.

Inventory Support

• Coordinate with the Stock Controller to align purchasing with inventory levels and consumption trends.
• Monitor stock availability and assist in planning reorders to avoid shortages or overstocking.
• Participate in monthly inventory counts and reconciliation processes.

Compliance Reporting

• Ensure all procurement activities comply with internal control procedures.
• Assist in preparing procurement reports for Finance and Operations.
• Support audit processes by providing relevant purchasing documentation.

Team Collaboration

• Work closely with chefs, bar managers, and finance staff to understand purchasing needs.
• Provide administrative support to the Purchasing Officer and contribute to process improvements.
• Participate in cross-functional meetings to align procurement strategies with operational goals.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field.
• 2–3 years of experience in purchasing/procurement, preferably within the hospitality, restaurant, or F B industry.
• Experience in purchasing food beverage products, alcoholic beverages, kitchen supplies, and operational requirements.
• Familiarity with procurement and inventory management systems, such as FMC, Adaco, and Supy.
• Supy system experience is an advantage, particularly for purchasing, inventory, and F B stock management.
• Strong knowledge of supplier sourcing, quotation comparison, purchase orders, and supplier coordination.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational, communication, negotiation, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple purchase requests and deadlines efficiently.
• Ability to work closely with Kitchen, Bar, Restaurant Operations, Finance, and Inventory teams to ensure timely procurement and stock availability.

A Purchasing Assistant career in Abu Dhabi can provide valuable experience in strategic procurement, strategic sourcing, supplier relationship management, purchase order management, supply chain optimization, and commercial procurement. Working with Capital Motion can help professionals strengthen their skills in supplier communication, purchasing documentation, cost control, inventory coordination, and business operations. Candidates searching for Purchasing Jobs Abu Dhabi, Procurement Jobs UAE, supply chain careers, procurement management opportunities, purchasing assistant careers, and UAE supply chain jobs can explore this role as a potential pathway toward professional growth.