Document Controller Full Time

The Document Controller position in Dubai with Aqar Landscape offers an opportunity to work in project documentation, ISO compliance, and QA/QC record management.

JOB DESCRIPTION

• Responsible for managing, controlling, and maintaining all project-related documents in accordance with company standards and UAE regulatory requirements.

• Ensure accurate filing, archiving, and retrieval of documents such as drawings, specifications, reports, contracts, submittals, and correspondence.

• Maintain both electronic and hard-copy document control systems, ensuring version control and document traceability at all times.

• Coordinate with project managers, engineers, consultants, and site teams to collect, review, distribute, and track documents efficiently.

• Monitor document status including submission, approval, revision, and distribution, ensuring all stakeholders receive the latest approved versions.

• Prepare and maintain document registers, logs, and transmittals for incoming and outgoing project documentation.

• Ensure compliance with ISO standards, company procedures, and client requirements related to document control.

• Support project teams by tracking RFIs, shop drawings, method statements, material submittals, and as-built documents.

• Maintain confidentiality and security of sensitive and contractual documents at all stages of the project lifecycle.

• Assist in audit preparation and document reviews, ensuring documents are complete, accurate, and readily available.

• Coordinate with subcontractors and suppliers to collect required documentation in line with project schedules.

• Ensure timely submission of documents to consultants and clients, avoiding delays in project execution.

• Update document control systems regularly to reflect current project status and revisions.

• Provide administrative support to the project team related to document formatting, tracking, and reporting.

• Maintain proper naming conventions and indexing systems for easy document identification.

• Support project close-out activities by organizing final documentation, O&M manuals, and handover files.

• Liaise with site teams to ensure site copies of documents are current and approved.

• Identify and report discrepancies or missing documents to the concerned departments promptly.

• Ensure document control activities align with landscaping or construction project workflows.

Requirements & Qualifications:

• Minimum 2–3 years of UAE experience as a Document Controller.

• Mandatory experience in Landscaping or Construction industry.

• Strong knowledge of document control procedures and standards in UAE projects.

• Proficiency in MS Office and document management systems.

• Excellent organizational, communication, and coordination skills.

• Ability to work under pressure and manage multiple documents and deadlines.

• Attention to detail with a high level of accuracy and confidentiality.

Joining Aqar Landscape as a Document Controller in Dubai ensures hands-on experience in project documentation, record management, and quality compliance.

How to Apply :

Send Your CV via : [email protected]