Document Controller Full Time

Are you searching for a rewarding Document Controller Job in Abu Dhabi with one of the UAE’s leading ports and logistics organizations? AD Ports Group is seeking organized and detail-oriented professionals to manage project documentation, records, and document control systems. This opportunity is ideal for candidates interested in Document Controller jobs in Abu Dhabi, document control careers, engineering documentation roles, logistics documentation jobs, project administration positions, and office administration opportunities in the UAE. The role offers valuable exposure to electronic document management systems (EDMS), records management, ISO documentation, compliance tracking, technical documentation, and logistics administration, making it an excellent opportunity for professionals seeking long-term career growth.

Responsibilities

• Create, update, and maintain a centralized project database, including key project information, assigned project team members, stakeholders, and their contact details.
• Manage and support EDMS user access for internal teams, contractors, and consultants, including system orientation and training on EDMS functionalities.
• Prepare and manage document distribution matrices for new and ongoing projects, updating them as required and distributing documents accordingly.
• Capture, archive, distribute, and track all incoming and outgoing project documents.
• Ensure all documentation complies with internal Document Control Center (DCC) standards, procedures, and quality requirements.
• Conduct quality checks on documents before distribution, verifying formatting, revision control, and compliance with project standards, while maintaining strict confidentiality and security of controlled documents.
• Ensure that document changes are properly reflected, controlled, and recorded in archives in accordance with approved procedures.
• Monitor document submissions and reviews, and identify and escalate delays, discrepancies, or non‑compliant submissions to relevant stakeholders.
• Prepare dashboards and summary reports on project documentation status, ensuring confidentiality, security, and proper handling of all controlled documents.
• Support team members and stakeholders by providing guidance on document control processes, EDMS usage, and assistance with document upload or submission issues.
• Contribute to the continuous improvement of document control workflows, procedures, and EDMS functionality, including system upgrades and enhancements.
• Prioritize tasks effectively to manage multiple document submissions and review cycles simultaneously.
• Work effectively under pressure and manage high volumes of documentation within tight deadlines.
• Assist the handover team with document control activities related to project close‑out and handover documentation, ensuring compliance with approved requirements
• Maintain document records in accordance with approved retention requirements and support audits, inspections, and information requests as required

Qualifications

Educational and Technical Qualifications:

• Secondary School. Bachelor’s degree is a plus

Language Skills:

• Excellent English. Arabic is an added advantage

Years of Experience:

• A minimum of 5 years of experience in a similar role

Nature of Experience:

• Preferred experience in document management within project delivery environment.
• Demonstrated experience administering an EDMS platform in a multi-contract, multi-discipline capital projects environment.
• Proven proficiency in applying document numbering conventions and transmittal management across engineering and construction project phases.
• Experience managing high-volume documentation during construction execution and handover phases, including As-Built and close-out packages.

Joining AD Ports Group as a Document Controller in Abu Dhabi offers an excellent opportunity to develop expertise in document management, port logistics administration, and project coordination. The role provides hands-on experience in EDMS platforms, technical documentation, records management, compliance documentation, project reporting, supply chain documentation, and business process management. Whether your goal is to advance into positions such as Senior Document Controller, Project Administrator, Project Coordinator, Operations Coordinator, Office Manager, or Document Control Manager, this opportunity can significantly strengthen your professional profile and career prospects. Candidates seeking rewarding Document Controller jobs in Abu Dhabi with excellent long-term career growth are encouraged to explore this opportunity with AD Ports Group.